Job Description

Description

Join our dynamic HR team as a key player in streamlining operations and delivering essential support. In this role, you'll manage a variety of administrative and operational tasks, helping to ensure our HR processes run smoothly, our records remain precise, and communication flows seamlessly between employees, managers, and external partners.

Key Responsibilities

Provide administrative support to the HR team, collect and distribute daily incoming mail,

including checking and managing the HR Post Box. Respond to recruitment inquiries and

reference requests promptly.

Maintain organised filing and scanning systems; ensure all scanned documents are properly

archived and hard copies are destroyed and are maintained in line with data protection

legislation.

Providing assistance with routine enquiries from management and colleagues in line with policies

and procedures.

Manage new starter processes, including verifying documentation, updating trackers, chasing

outstanding paperwork, and issuing reference requests and DBS forms.

Track probationary periods, chase for outstanding reports, and issue confirmation letters upon

successful completion.

Coordinate pension enrolment process post-probation, liaising with Payroll and the Pension

Provider.

Process leaver documentation, monitor the Leavers Checklist, and follow up on outstanding exit

interviews and manager checklists.

Generate and input weekly sickness reports into HR systems. Track and chase outstanding medical documentation. Liaise with Social Security regarding benefit payments, particularly for long-term sickness cases. Monitor long-term absences and related pay triggers. Manager the absence stage trigger workflow actions, generating reports and supporting

managers in scheduling stage meetings.

Print and support the weekly HR Audit Report for Finance, including retrieving personnel files

when necessary.

Track employee eligibility for long service awards; prepare letters and notify managers. Support the seasonal onboarding of Seasonal casual workers, ensuring completion of all

documentation and induction meetings.

Post-holders will be expected to undertake reasonable requests from managers in line with the

range and scope of the post.

The conduct of the post holder must be in accordance with the terms of any Jersey legislation e.g.

employment legislation, human rights etc

Skills, Knowledge and Expertise

Previous experience in an HR or administrative support role preferred Strong organisational and time-management skills Excellent communication skills High level of attention to detail and confidentiality Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to manage multiple priorities and work proactively in a fast-paced HR environment

Benefits

At Jersey Post, we believe in going above and beyond to ensure our employees feel valued, supported, and excited about their work.



Some benefits we offer is a great DC Pension Scheme, designed to secure your financial future. 26 days of Annual Leave, allowing you to take those well-deserved vacations, spend quality time with your loved ones, and recharge your batteries. Jersey Post offer flexible and hybrid working.



Your health matters to us, which is why we provide a comprehensive Health and Dental cash plan. This means you'll have access to support, ensuring you can take care of yourself both physically and mentally.



As a valued member of our team, you'll gain access to an range of partner benefits and discounts, both in Jersey and online. Whether it's exclusive deals on shopping, dining, entertainment, or travel, we've got you covered.

About Jersey Post Group

At The Jersey Post Group we are fully committed to attracting and retaining the right people. We embrace diversity and have a range of interesting roles across business process, data management, ICT and operational disciplines.



Working across The Jersey Post Group offers opportunities for personal and professional development in an organisation that is both flexible and modern.



For further details and an informal chat, contact our Human Resources team on

616538

or email

recruitment@jerseypost.com

.

Jersey Post

Postal Headquarters

JERSEY

JE1 1AA