Job Description

HR Administrator

HR

Southampton

22.5 Hours per week, Monday - Friday

Salary Scale: 20 - 22 (24,790 - 26,023 per annum, pro rata)

About Us

This is an exciting opportunity to join a dynamic Charity and Housing Association. The Society of St James (SSJ) has been working in Hampshire for over 50 years, delivering high impact, person-centred, accommodation services to adults and young people experiencing homelessness, problematic substance use and mental health problems. We believe that every person is of worth and we are prepared to take risks to house and support the most at risk and socially excluded members of society.

Are you passionate about making a real difference in people's lives? Do you thrive in an organised, supportive, and dynamic environment?

Come join SSJ's HR Team as a HR Administrator!

The Impact You'll Make

As our HR Administrator, you are a vital part of our Head Office function, ensuring everything behind the scenes is perfectly organised. Your work directly ensures our frontline staff are compliant and supported, allowing them to focus on changing lives every day.

What you'll be doing (Specific Duties - Keeping Us Compliant and Organised!):

Supporting New Team Members:

Being the welcoming point of contact for new staff. This involves handling all the essential paperwork--like contracts, offer letters, and setting up interviews.

Manage all critical compliance checks

(DBS and right-to-work verification) to ensure we always meet legal requirements.

System Expert:

Becoming a pro at using our

Healthbox HR System

, you'll input data, keep records accurate, and run reports to make sure we are always compliant and up-to-date.

Tracking Success:

Helping our managers keep track of new colleagues by monitoring and chasing up those crucial

3 and 6-month probationary reviews

.

Training Champion:

Keeping an eye on our

My Learning cloud system

to ensure everyone is completing their required training.

Daily Tasks:

This includes managing the HR inbox, answering day to day staff queries, and keeping all our electronic files perfectly in order.

Providing Support:

Providing wider support to the HR team, assisting with projects from the Head of HR, and helping out with other general admin tasks as needed.

Who We Are Looking For

Ready to dedicate your skills to a great cause? If you're committed to SSJ's work and thrive in a dynamic setting, this role is the perfect fit.

Skills You Bring (Essentials):

You are a great

organiser

with

attention to detail

. You communicate well, you are clear, warm, and professional. You are comfortable and skilled with

IT

, especially the

MS Office suite

. You have experience delivering HR admin support in a busy, fast-paced environment. You are great at managing your time, prioritising tasks, and working effectively with minimum supervision. You understand the importance of

confidentiality

. You are willing to be flexible to meet the needs of our amazing services.

Desirable, but Not Essential:

You have, or are working towards, a

CIPD Level 3

qualification.

Our Promise to You: We Are Inclusive

We are deeply committed to welcoming all applicants and creating a workplace where everyone feels they belong. We are happy to discuss and implement any

reasonable adjustments

you might need whether that's during the application process or once you join the team to ensure you can succeed and thrive here.

Staff Benefits

We value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping vulnerable people:

A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays (pro-rated) Flexible working options Buying additional annual leave Comprehensive induction and training Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme Company cycle to work scheme Discounted laptops and computers with Jamie's Computers

Ready to Take the Next Step?

For an informal chat about the role, please contact Shumena Amin, Head of HR on 07803853586

Please send us your

CV

along with a

brief statement

(no longer than 500 words) that tells us how your skills and experience match the role requirements. If you need a reasonable adjustment for the application or interview stage, please let us know when you apply.

Application closing date: Monday 1st December 2025

SSJ are an equal opportunities employer and we encourage applicants from all backgrounds and walks of life.

Due to the high number of expected applicants, we do reserve the right to close this vacancy earlier.

Should you not hear from us within 14 days of the closing date, please assume you have been unsuccessful on this occasion.

Job Types: Part-time, Permanent

Pay: 24,790.00-26,023.00 per year

Expected hours: 22.5 per week

Benefits:

Cycle to work scheme Employee discount Health & wellbeing programme
Application question(s):

Do you have, or are working towards, a CIPD Level 3 qualification.
Work Location: In person