Job Description

Wentworth Woodhouse Preservation Trust is a charity based in Rotherham which was established to secure the future of Wentworth Woodhouse. It is arguably the most challenging and exciting regeneration project of our generation. Wentworth Woodhouse Preservation Trust is committed to delivering high quality, creative and relevant visitor experiences and an empowered and connected workforce. We serve the following purposes:

To preserve the house and grounds on a long term sustainable basis with extensive public opening; To find sustainable and sympathetic uses for those parts of the property not open to the public; To raise funds both for acquisition and repairs and other essential works.
The

HR Adminstrator and PA to CEO

is a key supporting role in the management of employees and staff; as well as providing professional support to our CEO.

They will have strong communication, organisation skills and ability to manage multiple tasks. Being proficient in processes and ensuring compliance across employment and training matters.

Duties to include recruiting, hiring and training new and existing employees, you will work with payroll, maintain vital employee records and ensure the smooth operation of the HR and training processes. It will also provide a complete support service to the CEO.

Role Duties

Assisting with the process of recruitment, including shortlisting candidates, assisting with interviews and issuing offers of employment and employment contracts Coordinating logistics for new hire inductions Arranging new starter equipment and initial training Supporting internal and external enquiries and requests related to HR, using the HR mailbox for all communication. Compiling and maintaining paper, digital and electronic employee records, including holiday and sick leave. Working with Finance to process payroll Entering employee data into the computer database Writing and submitting reports on general HR activities Maintaining organisational training records and booking training courses as required Ensuring compliance across the organisation for mandatory training requirements. Assist the HR Manager in policy and procedure writing and communicating updates to the organisation Provide administrative support to the CEO in managing her diary, the organisation of meetings and the maintenance of confidential documents and files. Provide support to the CEO in the prioritisation of her workload and responding appropriately and filtering requests on her behalf. Provide administrative and secretarial support to the Chair of Trustees and Trustees including the organisations of meetings, preparation of agendas, minutes and papers. Liaising with Trustees, Managers and staff as required. Assist with the organisation and execution of the Trustee meetings and support with administration Responsible for the administration of Board of Trustees and Board Committee meetings. Organise attendances at external conferences, away days and other meetings as required. Responsible for the maintenance of the Trust's Policy files. Booking and arranging travel, transport and accommodation for the CEO Reminding the CEO of important tasks and deadlines Supporting the Business Operations Manager in compiling and preparing reports, presentations and correspondence Note taking in meetings as required Admin support to wider management team as required.

About You:

You will have a strong attention to detail and understanding of the importance of process and compliance. You will be able to communicate effectively with all levels of staff and volunteers. The ability to priotise and manage multiple tasks and demands from different areas of the organisation is required.

Knowledge, Skills, and Abilities

Proficiency with the Microsoft 365 Ability to prioritise Ability to be impartial. Attention to detail Discretion and trustworthiness: you will often be party of confidential information Tact and Diplomacy Good verbal and written communication skills
Please note due to the seasonal nature of the organisation this will an 11 month per year working role paid in 12 month equal instalments (January being the non-working month)

Job Type: Full-time

Pay: 12.50-13.50 per hour

Expected hours: 37.5 per week

Benefits:

On-site parking
Work Location: In person