Job Description

Student Services

Open ended - part time 22.5 hours a week

An opportunity has arisen to join our Student Services Administration Team in the role of HR & Business Operations Administrator.

The HR & Finance team undertakes HR and Finance administration duties for all sections within Student Services. In this busy role, working in a team of 5, you will be required to:



Process recruitment campaigns from initial approval and organisation of interviews through to contract requests and onboarding administration

Administrate the recruitment of bought-in teachers and ensure that necessary right-to-work and DBS checks are carried out.

Assist and support managers with inductions into Student Services.

Record absence via the University's iTrent database.

Assist with booking, preparation and running of training and development activities.

Make travel and accommodation bookings.

Process hospitality requests/Pay claims and overtime payments for service staff.

Raise requisitions, purchase orders and invoices for purchase of goods and services over a broad range of Service requirements; ensure that invoices are produced in accordance with financial procedures and manage payments to suppliers.

Maintain appropriate financial records for audit purposes and comply with end-of-year accounting deadlines.

Process stationery orders and stock maintenance requests.

Assist on a rota basis with the registering in and signposting of student appointments, within the Service.

The HR & Business Operations Administrator will be one of a team of 5 supporting all sections within Student Services. This post will work closely with the First Contact Team and Service Managers to ensure an excellent service is delivered for students, staff, and visitors.



The successful candidate will be able to work independently and communicate well within a team. Significant experience of working in a busy office environment carrying out HR and Finance-related work, a commitment to excellent customer service and standards is a must. You will be able to work under pressure to tight timescales and possess excellent IT skills, good written and spoken communication, and have an enthusiastic, professional, and courteous approach.



The role is offered on a hybrid working basis at our Loughborough campus.



The closing date for receipt of applications is 4th January 2026 with Interviews being held on 16th January 2026.



For an informal discussion about the role please contact Leanne Rowbottom - HR & Finance Coordinator l.rowbottom@lboro.ac.uk or call 01509 222336.

For more information refer to the

and Person

Specification

.

Our Benefits

At Loughborough, our benefits are designed to support your life inside and outside of work, helping you to thrive and feel valued as part of our community. Examples of our benefits include:

Time off -

generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme

Where you work -

access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park

Financial wellbeing

- competitive pay, two excellent pension schemes, and everyday savings opportunities

Support for you and those close to you -

through our range of life event leave policies as well as access to an on-site nursery at our East Midlands campus, flexible and hybrid working options.

Health and wellbeing

- discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support

Travel and sustainability

- access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting



Discover more about the full range of rewards and benefits at Loughborough University.