Job Description

About Kidd Aitken Legal Marketing Ltd

Kidd Aitken Legal Marketing ltd is the world's largest legal marketing consultancy, specialising in legal directory submissions. Our goal is to make legal directory submissions less burdensome and time-consuming for law firms. We have a team of former editors and researchers from Chambers, Legal 500, and other major legal directories, who operate across all time zones.

About the Role

We are currently recruiting for an experienced HR professional with a strong knowledge of UK employment law and HR practices. Reporting to the COO, the HR Administrator has accountability for daily HR operations throughout the organisation, providing comprehensive support across the employee lifecycle.

Key Accountabilities

HR

Recruitment

- Advertising vacancies, assisting with the shortlisting of candidates (when required), arranging interviews, attending interviews (when required), drafting offer letters and employment contracts and completing pre-employment checks

Onboarding

- Completing onboarding administration processes, answering pre-employment queries, delivering induction training to new starters, communicating probation review dates to line managers and monitoring delivery

HR Systems and Administration

- Accurate and timely data entry into HR systems. Maintaining personnel files. Completion of HR trackers

Projects

- Completing research for ad hoc projects relating to HR, Training and Finance, and supporting in their delivery

Performance Management

- Supporting managers with the delivery of the annual appraisal process including maintaining accurate records on the HR system, tracking progress and reporting completion rates. Supporting managers with performance management processes (PIPs, investigations etc.)

HR Compliance

- Creating company policies and completing regular reviews to ensure legal compliance. Ensuring that all policies, procedures and practices comply with UK employment law and company standards

Reporting

- Producing a monthly HR report for the leadership team to include data on absence, leave, lieu, training completion etc.

Training & Development

- Administration of the eLearning system used for the completion of mandatory training. Creation of internal training resources. Sourcing and booking of external training courses

FINANCE

Payroll

- Notifying finance of any starters, leavers or colleague changes to ensure accuracy of salary payments. Reviewing and approving monthly payroll report

Other

- Approving invoices and expense claims for payment. Providing budgetary information as requested

Person Specification - Required Experience

Experience in a HR Administration / Assistant role or similar (preferably in a remote working setting) - essential CIPD Qualification (or working towards) - desirable

Person Specification - Required Skills

Interpersonal:

Positivity - Networking - Flexibility - Collaboration

Critical Thinking:

Problem-solving - Evaluating - Creative Thinking - Assessing -Influencing

Communication:

Active Listening - Written Communication - Verbal Communication

Technical:

In depth knowledge of UK employment legislation - Knowledge of HR processes and best practices- IT Literacy (Spreadsheets, Data Management, Office 365) - Training

Analytical:

Interpreting - Information Processing - Organising - Investigating - Data Analysis

No agency CVs will be considered for this role.

Closing date for applications: Monday 29 September 2025

Job Types: Part-time, Permanent

Pay: 16.00-17.50 per hour

Expected hours: 22.5 - 30 per week

Benefits:

Health & wellbeing programme Work from home
Work Location: Remote

Application deadline: 29/09/2025