Job Description

Job Summary

The HR and Health & Safety Assistant will provide administrative and coordination support to ensure the organisation meets its employment and health & safety obligations. Working closely with the Business Director and in collaboration with Peninsula (our commissioned HR support service using the BrightHR platform), the post holder will help maintain effective systems and processes to support staff wellbeing, compliance, and safe working environments.

The job will be based over two sites - one in Biggleswade and one in Luton.

Key Responsibilities

Human Resources

Support the implementation and day-to-day administration of HR policies and procedures. Assist with recruitment, onboarding, and maintaining up-to-date staff records. Prepare and issue employment contracts and job descriptions, with support from Peninsula. Maintain and update staff absence, leave, and appraisal records using internal systems and BrightHR. Liaise with Peninsula for advice on employment law, disciplinary cases, and employee relations issues. Coordinate records for staff training, appraisals, and induction processes. Support GDPR compliance relating to staff information and document storage. Ensure effective communication of HR updates and processes to line managers and teams.

Health & Safety

Assist with the coordination and upkeep of Health & Safety documentation, policies, and logs. Support risk assessments, accident reporting, and follow-up of incidents, under the direction of the CEO and Business Director and external consultants. Help coordinate fire drills, first aid cover, health & safety training, and equipment testing (e.g., PAT testing). Maintain up-to-date records for inspections, audits, and health & safety checks. Monitor infection prevention and control (IPC) checklists and logs, escalating concerns as appropriate. Liaise with external health & safety advisors to ensure that required compliance activities are completed on time.

Key Relationships

Practice Management Team GPs and Clinical Teams Administrative and Reception Staff Peninsula HR Advisors (BrightHR) External Health & Safety Consultants CQC, NHS England, and other regulatory bodies

Person Specification

Essential

GCSE in English or Maths at grade C or above.

Previous administrative experience in HR or H&S

Understanding of confidentiality and data protection

Excellent communication and organisational skills

Competent in Microsoft Office (Word, Excel, Outlook)

Willingness to learn and undertake relevant training

Driving licence and access to own transport

Desirable

Experience in healthcare setting

Working knowledge of BrightHR

First Aid or Fire Warden training

Familiarity with employment law or H&S standards

Experience working with external HR providers

Other Requirements

Proactive and flexible attitude Willingness to undertake relevant training (e.g., HR, H&S, safeguarding) High attention to detail and professionalism Driving licence, access to own transport and willingness to travel between two sites
Job Type: Part-time

Pay: 14.00-16.00 per hour

Expected hours: 25 per week

Benefits:

Company pension Free flu jabs Health & wellbeing programme On-site parking
Schedule:

Monday to Friday No weekends
Work Location: In person

Application deadline: 18/08/2025
Reference ID: HR assistant