Job Description

Job Title: HR and H&S Administrator

Reports to:

Chief of Staff (formerly HR Manager / Health & Safety Manager / Facilities Manager)

Contract Type:

Full-time / Part-time

Salary:

24,000 - 27,500 (dependent on experience)

Introduction

This is an entry-level position, ideal for someone looking to begin a career in Human Resources and/or Health & Safety. The successful candidate will have a natural passion for people, attention to detail, and a strong interest in compliance and organisational processes. Full training will be provided, and the role offers a great opportunity to gain hands-on experience in a supportive environment. Whether you're a recent graduate or someone looking to transition into HR or H&S, this role provides a solid foundation for professional growth.

Job Purpose

The HR Administrator will act as the first point of contact for employees and external partners regarding HR-related queries. This role supports the day-to-day operations of the HR function, ensuring smooth and efficient service delivery. The postholder will handle a wide range of administrative responsibilities across the employee lifecycle, including recruitment, onboarding, payroll support, HR systems management, and basic health and safety administration. They will report directly to the Chief of Staff and support both the Finance Manager and Chief of Staff with accurate HR data and reporting.

Key Responsibilities

General HR Administration

Provide comprehensive administrative support to the Chief of Staff. Act as the first point of contact for HR queries from staff and external stakeholders. Maintain accurate and up-to-date personnel records in line with GDPR. Draft and issue standard HR documents and letters. Maintain and update the HR Procedures Manual.

Recruitment & Selection

Coordinate recruitment campaigns, including drafting job adverts, scheduling interviews, and processing applications. Conduct pre-employment checks (DBS, right to work, references, qualifications).

Onboarding & Induction

Prepare contracts, offer letters, and starter packs. Ensure all pre-employment checks are completed. Support line managers with induction planning and probation tracking.

Payroll Support & Reporting

Generate monthly absence and sickness reports from the BrightHR system to support payroll processing. Liaise with the Finance Manager and Chief of Staff to ensure all relevant absence data is submitted in a timely manner for payroll. Flag any anomalies or patterns in absence data to the Chief of Staff for further review.

HR Systems & Reporting

Act as the primary administrator for the BrightHR system. Ensure data accuracy and compliance with data protection regulations.

Policies & Procedures

Ensure HR policies are current, accessible, and communicated effectively. Direct employees and managers to appropriate policies and procedures.

Employee Relations & Guidance

Provide first-line HR advice to employees and managers on general queries and policy interpretation. Support formal processes such as disciplinary and grievance meetings as required by the Chief of Staff. Escalate complex issues to the Chief of Staff.

Leaver Administration

Process resignations and calculate outstanding leave.

Health & Safety Support

Coordinate Workstation Risk Assessments for new starters and desk changes. Issue self-assessment guidance for home workers. Refer staff for additional risk assessments where necessary (e.g., maternity). Support the Chief of Staff in maintaining basic health and safety compliance records.

Facilities

Support the Chief of Staff with managing facilities within the building. (showing round contractors / stock levels / liaising with the building manager)

Person Specification

Essential

Proven experience in an HR administrative role would be beneficial. Strong IT skills (Word, Excel, Outlook). Excellent organisational and time management skills. High attention to detail and accuracy. Ability to handle confidential information with discretion.

Desirable

Experience supporting health and safety processes.

Benefits

Enhanced Annual Leave Enhanced Bereavement Leave Employee Assistance Programme (EAP) Discounts via Bright Exchange Free Parking Dog Friendly Office Corporate Team Days
Job Type: Full-time

Pay: Up to 27,500.00 per year

Benefits:

Additional leave Bereavement leave Company events Free parking Health & wellbeing programme On-site parking Referral programme
Application question(s):

Please explain your experience or exposure to HR and Health and Safety.
Location:

Stafford ST16 3HS (preferred)
Work Location: In person