Job Description

HR and Office Administrator

Optimum Golf Technologies (OGT) is the exclusive distributor and support centre for the golf industry's leading trade and consumer technologies across the UK, Europe, Middle East, and Africa.

Main brands within the portfolio include Foresight Sports, the global leaders in launch monitors and simulator technology, and Bushnell Golf, industry leaders in distance measuring devices. Both brands are recognised as the gold standard by golfers, golf professionals, equipment manufacturers, and media outlets.

The Role

The HR and Office Administrator provides support to the HR and HSQE office functions at Optimum Golf Technologies Limited. This role also includes coordination of office facilities and purchasing to ensure smooth day-to-day operations. This role is key to ensuring smooth day-to-day operations and compliance across the business.

Your key responsibilities

HR Administration

Assist the HR Manager with all aspects of HR operations. Prepare offer letters, contracts, and onboarding documentation. Maintain and update employee records and HR databases. Update and maintain HR templates, policies, and procedures. Track probation periods, absence and other key HR milestones. Support performance review administration and training coordination. Assist with employee relations matters, including note-taking and documentation. Ensure compliance with employment legislation and company policies. Support recruitment processes including: screening candidates, setting up interviews, taking up references and right to work checks.

HSQE Support

Complete risk assessments. Support health and safety initiatives and reporting. Improve HSQE processes. Ensure employee training records are up to date. Maintain logs for car insurance, MOTs, and driving licences.

Facilities Coordination

Conduct monthly meter readings for electricity, gas, and water. Organise waste collection and window cleaning. Ensure reception, meeting rooms, and communal areas are clean, stocked, and welcoming. Welcome visitors and sign them in. Shredding of confidential waste. Window Cleaning.

Office Purchasing

Monitor and maintain stock levels for:

Office provisions (e.g., kitchen supplies, cleaning products). Purchasing stationery. Employee uniforms and PPE.

Skills and Experience

Strong Microsoft Office Skills. Extremely organised with strong attention to detail. Ideally experience of working in HR or HSQE. Flexible approach with the ability to work across a number of departments
Job Types: Full-time, Part-time, Permanent

Pay: 30,000.00 per year

Expected hours: 30 - 37 per week

Benefits:

Company pension Life insurance On-site parking
Work Location: In person