Job Description

About Us

Murphy Geospatial is part of Woolpert, a premier architecture, engineering, geospatial (AEG) and consulting firm with over 2,000 employees and over 60 offices on five continents. Woolpert is a Global Top 100 Geospatial Company, a Top 100 ENR Global Design firm and has earned seven Great Place to Work certifications.



Murphy Geospatial captures, collates, verifies and governs geospatial data, enabling our clients to make informed decisions across the project lifecycle. We provide geospatial solutions through design, construction and in use phases of projects across six key sectors; Infrastructure, Manufacturing, Energy, Utilities, Property and Natural Environment.



Founded in 1983, our highly developed workflows have been refined through the delivery of over 27,000 projects over 40 years. The Murphy Geospatial and Woolpert union enables numerous career growth and training opportunities within the business.

Position Summary:

We are currently recruiting for a Receptionist and Office Administrator to join our Administration Team. This is a great opportunity for someone with previous experience in an administration role to work within a busy team in the growing Geospatial Industry. The successful applicant will be reporting to the Group Office Co-Ordinator and will be working in our UK Head Office based in Watford. This role will require attendance to our Watford office 5 days per week. There may be the option for hybrid working/ office rotation when the successful candidates are appointed.

Key Responsibilities:

Welcome all visitors to our office in a friendly manner and ensure they are directed appropriately Manage the company mailboxes with timely responses Screen telephone calls, enquiries, requests, and handling them when appropriate in a confidential manner Receive, sort, and distribute the daily mail/deliveries, arrange couriers etc Raise queries where necessary and monitor responses. Escalate any unresolved issues with the Office Co-Ordinator Manage correspondence within tight timeframes Maintain our office security by ensuring safety procedures are followed at reception Ensure both the reception area and company meeting rooms are well maintained, presentable and tidy always Monitor the cleanliness of the office and report any issues Assist with the preparation, collation, and delivery of tender documents Creating POs in line with company procedures Managing company credit card and reconciling same in line with company procedures Accurately account for Petty Cash with the Finance team Conference room and hot desk management and ensuring hot desks are left in good condition when vacated Organisation of catering when needed Making extensive travel arrangements Manage the stationery, office, and kitchen supplies within the office Arranging and booking various H&S training courses as needed Support the Group Office Co-Ordinator in management of office welfare facilities and supplies Assist in establishing and maintaining supplier accounts Perform other clerical duties such as photocopying, binding, printing, and filing Understanding the business needs and prioritising accordingly Communicate effectively and efficiently, while maintaining good working relationships with all colleagues Assist in the organization of staff social events throughout the year if needed Identify opportunities for improvements within the company and raise them within the administration team Any other tasks reasonably expected of the administration team

Profile & Experience:

2-3 years' reception experience, preferably in a similar type of role Full UK Driving License and use of own vehicle Sage Experience is desirable but not essential MS Office Suite skills, Outlook, Work, Excel, PowerPoint, Teams The Right to Work in the UK

Key Attributes:

Excellent communication skills Good time and priority management skills. Self-motivated with an ability to work on your own initiative Ability to quickly adapt to changing processes Accurately and efficiently handle information in a discrete manner Strong data entry skills Ability to work well under pressure and multitask High level of attention to detail

Why build your career with Murphy Geospatial?

Widely Recognised: We are widely recognised as one of the most experienced, professional, innovative, and technologically proficient surveying companies today. Cutting Edge Technologies: we use only the very latest technological equipment. Support network: We pride ourselves on our excellent support network of employees and management who are always eager to help each other. Equality & Opportunity: We are fully committed to a policy of equality of opportunity in our employment practices. Breadth of Experience: We branch across all sectors of industry giving our staff opportunities to gain a broad base of knowledge and experience. Learning & Growth: We support and develop our people to enhance their technical and personal competencies towards the achievement of their ambitions. Exclusive Clients: We are proud to work with a broad spectrum of exclusive clients.

Murphy Geospatial HR Philosophy

Our people are a critical part of our success and represent the value of Murphy Geospatial through their actions and decisions every day. We believe focusing on recruiting the best people and investing in their development helps us to create an environment where staff are engaged and committed, leading to higher levels of staff and client satisfaction.



Murphy Geospatial are proud to be an employer of equal opportunities. We encourage people with different beliefs, abilities, backgrounds and relevant life experiences to apply to our vacancies.

To all agencies:

Please refrain from contacting any employee of Murphy Geospatial about this requisition.

I

n the event a candidate who was submitted outside of Murphy Geospatial's application process is hired, no fee or payment of any kind will be paid,

unless such agencies were engaged by Murphy Geospatial's Talent Acquisition Team for this requisition and a valid agreement is in place.