Job Description

HR and Recruitment Administrator

Part Time hours-20 hours per week

Location-Hybrid

Salary -full time equivalent 25,000 p.a.-pro rata salary for 20 hours

Job Summary

We are seeking a dynamic and motivated HR and Recruitment Administrator to join our team. The ideal candidate will possess strong communication skills and a passion for connecting with people. This role involves managing the full recruitment cycle, from lead generation to onboarding, while utilising various tools and platforms to attract top talent. The Administrator will play a crucial role in building relationships with candidates and hiring managers, ensuring an efficient and effective hiring process.

Main Duties and Responsibilities

Utilise Applicant Tracking Systems (ATS) via Breathe HR to manage candidate applications and track progress throughout the recruitment process.

Conduct lead generation activities to identify potential candidates through various channels, including social media, job boards, and networking events.

Develop and maintain strong relationships with hiring managers to understand their staffing needs and provide guidance on best practices for recruitment.

Manage the Jobs inbox

Manage candidate communications throughout the recruitment process, ensuring a positive experience for all applicants.

Maintain accurate records in Human Resources Information Systems (Breathe HR) to support reporting and compliance requirements.

Act as the first point of contact for incoming and outgoing HR administrative tasks

Maintain electronic and physical filing systems, setting up new files and ensuring all information is kept updated and compliant.

Provide direct administrative support to the HR Advisor and Directors as required.

Support the HR Advisor with administrative tasks including verbal reference verification, onboarding, absence monitoring, and general HR compliance.

Maintain accurate and confidential personnel records, appraisals, and supervision logs.

In collaboration with the HR Advisor, conduct internal audits related to HR Compliance, escalating findings appropriately.

Organise and administer annual staff surveys.

PERSON SPECIFICATION

Essential

Proven experience in recruitment or human resources is essential, with familiarity in lead generation techniques being advantageous. High level of digital literacy with the ability to confidently use laptops,
integrated software systems, and new technologies as part of everyday practice.

Competence in Microsoft Office. Proven ability to produce professional and accurate documents. Strong organisational and time management skills. Ability to prioritise workload and manage competing deadlines. Clear and confident communication skills. Ability to work independently and as part of a team. Positive, solution-focused attitude with the ability to adapt to changing environments. Level 3 qualification in HR administration or equivalent experience.

Desirable

Experience of working within a Health and Social Care sector Degree-level education or equivalent professional experience. Recognised qualification in administration, business management, or HR. Health and Social Care qualification.
Competent in industry-specific software (e.g., Access People Planner, Breathe HR).

Qualities

Proactive, with the ability to anticipate and respond effectively to changing needs.

Professional and approachable, ensuring positive experiences for all stakeholders.

Highly organised and detail-oriented, with a commitment to high standards.

Resilient and adaptable, able to maintain focus and positivity in a dynamic environment.

Job Type: Part-time

Pay: 25,000.00 per year

Expected hours: 20 per week

Work Location: Hybrid remote in Bedford MK42 8DA