Job Description

The HR Assistant is an essential role in the service, an individual who takes responsibility for the day-to-day administration of the entire HR service. This will include coordinating the full recruitment process, arranging new starters, arranging training, and keeping employee files up to date.

:

The HR Assistant will report to the HR Manager and have a particularly varied role, depending on the particular requirements of the service. Whilst completing all tasks, they must be especially conscious of confidentiality.

Recruitment and New Starter Onboarding

Coordinating the full recruitment process; contacting applicants, arranging interviews CV searching for candidates in particular demand Ensuring all recruitment paperwork eg interview packs, application forms are produced and completed during appropriate stages Ensuring references and DBSs are applied for in line with safer recruitment guidance Arranging first days and preparing new starter packs Ensuring new starters receive appropriate communication and ensuring internal processes are completed, such as arranging online training and confirming rota allocation

Training

Allocating training sessions to new employees Review expired or due to expire courses and ensure these are rebooked Recording training data accurately Producing training certificates Collating training feedback forms Preparing training sessions on-the-day Working with the HR Manager to produce annual training plans, booking rooms, ensuring trainer availability and on-the-day management.

Personnel

Tracking sickness absence and providing reports when required Co-ordinating inductions for new starters - producing folders and recording Monitor probations - working with managers to confirm completion/extension and actioning as required Monitoring vehicle data - flagging to managers and individuals Updating and chasing any information for staffs workforce documents.

General

Ensure employee electronic filing system (SAGE HR) is fully updated and maintained Maintaining and auditing physical personnel files Processing time sheets in line with payroll Tracking and recording annual leave Updating pension records Tracking supervisions of all employees Taking minutes in investigation/disciplinary meetings Ensuring all agency have appropriate compliance and regular checks take place.

Person Specification

Essential

? Experience in an office environment

? Experience handing confidential information

? Confident with communication - verbally and written

? Excellent organisational and time management skills

? High level of attention to detail

? Genuine interest in Human Resources

Desirable

? Previous experience in a HR or recruitment role

? CIPD Level 3 in Human Resource Practice (or other relevant qualification)

Job Type: Full-time

Pay: 27,040.00 per year

Benefits:

Additional leave Company events Company pension Financial planning services Free parking Health & wellbeing programme Referral programme
Ability to commute/relocate:

Bury St. Edmunds: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (preferred)
Experience:

Customer service: 1 year (required) Human resources: 1 year (required)
Licence/Certification:

Driving Licence (preferred) CIPD (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 02/08/2025