Job Description

HR Assistant (FTC - 12 months, Maternity Cover)

THE OPPORTUNITY

An exciting opportunity has become available to be part of our fast-growing team, and to be a key part of the MediaSense HR function. This role provides an outstanding opportunity to join one of the UK's fastest growing media services companies and will provide an ambitious individual with valuable experience for progression and development.

THE COMPANY

MediaSense delivers both productised and custom-made solutions through three service lines:


Models: Strategic consultancy service to transform internal and external creative and media operating models and technology to drive productivity and sustained value.


Partners: Strategic pitch management service of creative, media, data and technology partners aligned to the client's value, performance and capability goals.
Analytics: Media auditing and analytics using cross-channel data to optimise performance and ensure the best value on the clients' media investment. There are different levels of the analytics service adapted to the clients' needs, all underpinned by robust data insights.




The business is designed around its clients and offers a tailored service with access to all service lines which focus on creative, media and analytics. It has proven ability to effectively support large, complex organisations and deliver multiple projects simultaneously. As evidenced through its strong track record with clients, MediaSense pride themselves on the consistent high quality of service delivery and the ability to accelerate transformation and growth. It is the fastest growing global marketing advisory and serves 60% of the world's top 50 advertisers.





The company works with over 50 clients and has over 200 employees across the UK, New York, Singapore & India. For more information, visit www.media-sense.com

THE ROLE

As a

HR Assistant (FTC - 12 months, Maternity Cover)

, you will support the day-to-day HR operations across the full employee lifecycle. This is a generalist role designed to provide administrative, coordination, and employee experience support. You'll assist with onboarding, payroll, recruitment logistics, training admin, employee engagement, and internal communications.



This role is ideal for someone who enjoys variety, people interaction, and is keen to grow across different HR disciplines.

Key responsibilities include:

Create welcome packs and onboard new starters in BambooHR Draft confirmation letters for promotions or role changes Post job adverts and schedule interviews with managers Coordinate interview logistics with candidates and agencies Provide daily payroll support via Finance and Payroll inbox Manage employee benefit queries (pensions, insurance) and liaise with vendors Organize employee events (birthdays, anniversaries, initiatives) Assist in end-to-end visa and sponsorship processes Maintain HR intranet pages and post internal communications Support HR policy and handbook updates with version tracking Document meeting minutes and follow up on actions Provide backup support for Learning & Development during absences Coordinate Keeping In Touch (KIT) maternity days and support the maternity process Track completion of performance reviews Perform basic audits for lifecycle events (promotions, rewards) Track employee milestones, rewards, and communications Assist with HR announcements and internal comms Contribute to ad hoc HR projects Generate monthly/quarterly HR analytics (turnover, DEI, attendance)

THE ESSENTIALS

We're looking for someone who is organised, approachable, and eager to grow. You'll interact with people across all areas of the business, so strong communication skills, attention to detail, and a positive, can-do attitude are essential.

Ideally, you'll have:

Experience in an HR administrative, assistant, or coordinator role Understanding of day-to-day HR processes and basic UK employment law Experience using HR systems (e.g., BambooHR) Confidence with Microsoft Office (Word, Excel, Outlook) Excellent attention to detail and ability to manage multiple priorities A proactive, solution-focused mindset with process improvement ideas Professional, friendly manner with discretion in handling confidential information * A genuine interest in people and workplace culture