Job Description

Job Overview

We are seeking a bilingual (English-Spanish) Human Resources Assistant to join our team. The purpose of your job is to provide comprehensive HR Administration and support to the Company across all aspects of HR.

Duties

Contracts of employment - Responsible for issuing contracts of employment to operatives in a timely manner and in line with the Working Times Directive. Maternity Leave - Review Maternity Risk Assessments, write to the employee confirming entitlements and notices, gather maternity leave related documentation and send it to Payroll for processing, establish and confirm maternity cover and keep maternity log up to date. Follow up prior to the end of maternity leave including requesting annual leave entitlements and communication with the maternity cover. Sickness Absence - Chase/file medical certificates as and when required, send calendar alerts to operations confirming the date when the medical certificate expires, ensure return to work interviews are always completed and review return to work interviews for adjustments. If adjustments are required write to the employee confirming the relevant adjustments. Keep Sickness Absence log up to date. DBS checks - Responsible for completing DBS checks as well as ensuring and monitoring that employees assigned to jobs where a DBS check is required have had their DBS completed and their records have been updated. ECS checks - Responsible for completing ECS checks as and when required. Communicate the result with our Payroll Department and the employee. Process all resignations, references and confirmation of employment letters. Prepare and send TUPE information including communication with the incoming contractor, communication with operations and communication with the staff. Maintain the TUPE log up to date. Prepare a monthly report for Payroll confirming TUPE leavers/changes to terms. Advertise roles - internal and external for Head Office and Operational staff as and when required. Organise interviews/ write to candidates as and when required for Head Office staff. Prepare induction plans as and when required for Head Office staff. Prepare and send offer of employment letters and contracts of employment to Head Office staff as and when required. Keep Head Office contact list up to date. Keep Head Office probation report up to date and follow up as and when required including writing to the staff confirming the outcome of their probationary period. Review and update the list of employees on hold provided by Payroll monthly. Review the leavers and new starters report provided by Payroll monthly. Monitor the HR inbox for all generic queries. Prepare and send a monthly probation report to the Operations Team. Review and maintain up-to-date records of cover operatives. Review the visas report provided by Payroll monthly, escalate issues as necessary and write to staff with temporary right to work documents as and when required. Maintain this report up to date. Write to staff regarding special leave, agreed deduction of wages or any other agreements we become aware of. Filing HR related documentation and keep the HR log always up to date. Ensure that all employees who work more than 48 hours per week have signed their opt out form and that their records have been updated. Attend HR related meetings to act as a note taker and translator between the meeting facilitator and the GreenZone employee as and when required. Type up minutes of meetings as required. Help drafting HR related letters as and when required. Work with your HR colleagues to ensure a consistent approach in HR practice and improve overall effectiveness of HR delivery across the business and escalate issues as necessary. Work in partnership with the HR team to support the review, creation and implementation of HR policies and procedures. Work in accordance to the Data Protection Code of Practice. To specifically ensure HR related documents are only saved on the HR drive on the GreenZone server and not saved on to the computer's desktop or hard drive. Ad hoc project work.

Essential Skills and Behaviours required

A real passion to deliver great HR service. Strong communication skills, both written and verbal. Strong administration skills. Excellent interpersonal and customer-facing skills. A high level of confidentiality. Tact and diplomacy. Can do attitude. Excellent knowledge of all Microsoft packages including Excel. Great planning, analytical and organisational abilities. Flexibility and willingness to learn.

Languages:

English and Spanish at a proficient level both written and spoken.

Professional qualifications

CIPD qualified or partly qualified Educated to degree level or equivalent

Experience

Previous experience in a similar role Previous experience in the cleaning industry (desirable but not essential)
If you have a passion for human resources and are looking for an opportunity to make a significant impact within our organisation, we encourage you to apply for this exciting position as a Human Resources Assistant.

We are committed to creating a diverse environment and we are proud to be an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Job Types: Full-time, Permanent

Pay: 30,400.00 per year

Additional pay:

Bonus scheme
Benefits:

Additional leave Life insurance
Schedule:

Monday to Friday
Work Location: Hybrid remote in London SW8 3NS

Reference ID: HR Assistant