Job Description

The Shipowners' Club is a mutual insurance association. We offer Protection & Indemnity (P&I), Legal Costs Cover and associated insurances to smaller and specialist vessel owners, operators and charterers around the world. Building on over 170 years of experience, the Shipowners' Club provides tailor-made insurance packages for each operator according to their particular need.

We are now seeking a HR Assistant to join us on a permanent basis. This is an excellent opportunity for someone with

generalist HR support experience

in a busy HR department who is looking to build on their knowledge in a friendly and supportive environment. The successful candidate will play a key role in delivering a first class, efficient and responsive service across all aspects of HR operations, employee lifecycle activity, and people processes.

This role would suit someone who's organised, proactive, and comfortable using HR systems and Microsoft Office tools. If you have an

excellent eye for detail and enjoy working with data and people

, this role offers the chance to make a real impact. You'll be part of a collaborative team where accuracy, curiosity, and great service really matter.

We also have a hybrid working model (minimum 2 days in the office).

If interested in this role, please send us your

CV and covering letter

outlining why you would be suitable for this position and your salary requirements to recruitment@shipownersclub.com. Salary is dependent on experience.

We recognise the business benefits of having a diverse and inclusive community. We all have something unique to bring to the table and by embracing those differences we seek to build and maintain an environment which attracts and values diversity and where everyone can develop their talents and be themselves. For us, diversity and inclusion goes above and beyond focusing on protected characteristics - we want all our colleagues to bring 100% of themselves to work. With a happy and engaged workforce we all strive to work together to be the best that we can be for the mutual benefit of ourselves and our Members.

Overall responsibility of the Role:

To provide first-class HR administrative and operational support, ensuring data accuracy and consistency across systems and documents, while being a key point of contact for employee queries and HR processes.

Key Responsibilities Include:

Acting as first point of contact for general HR queries, escalating where appropriate

Closely supporting the onboarding process including issuing contracts and offer letters, collecting references, conducting background checks, and setting up new joiners on systems

Supporting probation and leaver processes by tracking training completion, updating systems, coordinating documentation, and ensuring deadlines are met

Maintaining the PeopleHR system and digital employee records with high attention to detail, ensuring data integrity and compliance with GDPR at all times.

Managing the HR mailbox and prioritising workflow across the team

Producing clear and accurate HR documentation such as confirmation letters, reference letters, internal announcements, and communications

Supporting employee benefits administration including private medical insurance, long service awards, and other employee recognition activities

Updating internal HR content including intranet pages, organisation charts, and training materials

Drafting and distributing HR communications, including staff announcements, benefits promotion and wellbeing initiatives, ensuring these are clear and timely

Supporting recruitment campaigns by posting adverts, scheduling interviews, conducting screening calls, and liaising with candidates

Tracking and reporting Training compliance and updating individuals learning records

Assisting with delivery of staff wellbeing and engagement initiatives

Coordinating work experience placements including scheduling and liaising with schools and students

Producing regular and ad hoc HR reports and data to support business and audit needs

Organising training logistics including booking rooms, managing attendance and collecting and collating feedback

Processing HR-related invoices and liaising with Finance as required

Providing project and administrative support as required

Experience and Skills Required:

Previous experience in an HR support role

Excellent communication and interpersonal skills

High attention to detail and strong administrative accuracy

Confident using IT Systems such as Microsoft Office, particularly Word and Excel and HR Databases, ideally PeopleHR

Ability to work independently and take initiative

Strong organisational skills with the ability to manage multiple priorities

A collaborative team player with a can-do attitude

Candidates must be eligible to work in the UK

Due to the large numbers of responses we receive, it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 3 weeks please assume you have been unsuccessful on this occasion.

Job Types: Full-time, Permanent, Graduate

Pay: 25,000.00-27,000.00 per year

Additional pay:

Yearly bonus
Benefits:

Additional leave Company events Company pension Cycle to work scheme Employee mentoring programme Free flu jabs Health & wellbeing programme Life insurance Paid volunteer time Private medical insurance Sick pay Transport links Work from home
Schedule:

Monday to Friday
Application question(s):

What is your notice period? Have you used HR databases before?
Experience:

HR generalist: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London E1 8QS