Job Description

HR Assistant

We are looking for an organised and competent HR Assistant who would like the opportunity to develop their career in HR. Reporting to the HR and People Manager, this role will ensure that our HR records are up to date and accurate as well as providing the first point of contact for HR support to staff and managers. Lakeland Arts is an independent charity and a major player in the north of England's arts, culture and heritage scene. You would be joining a friendly and dedicated team of colleagues, working in stunning locations and helping to make a real difference to people's working lives.

Job Title:

HR Assistant

Salary: 26,000 FTE (15,600 for 0.6 FTE)

Working Hours: 22.5 hours per week (0.6 FTE)

Location: All LA sites/ Home

Reporting to: HR & People Manager

Line Management: None

Purpose and key objectives

To provide a comprehensive HR assistance and administration support to Lakeland Arts. This is a generalist HR support role and includes providing administration support to all the HR processes within the organisation. It is a key role in providing a professional and supporting HR function, ensuring that HR records are up to date, that HR processes from recruitment, through onboarding and performance management to leaver processes all run smoothly and efficiently. The post-holder will be a first point of contact on HR matters, signposting people to the correct policy and process. The role will oversee the payroll each month, ensuring that the correct information is passed on to our external payroll providers. They will also ensure that the HR database is kept up to date and that reports can be available to support the good management of staff across the organisation.

Key Responsibilities

. Assisting Managers with the process of recruitment, including administration of recruitment process, recruitment correspondence, following up pre-employment checks, assisting with interview administration and issuing employment contracts Supporting internal and external enquiries and requests related to the HR department. Monitoring the HR and Jobs email inboxes, responding to, and/or escalating queries as appropriate. Compiling and maintaining digital and electronic employee records, including holiday and sickness leave. Ensuring the HR database is kept up to date. Processing payroll information by collating and checking the information from each department to send to our accountants for the monthly pay-run. Assisting with the documentation of employee compensation and benefits. Providing administration support for HR-related training programs, workshops and seminars Gathering HR Data as required, supporting the administration of staff and volunteer surveys throughout the year and processing the data to allow reporting Coordinating logistics for new hire orientation and induction Writing and submitting reports on general HR activities as required by the HR and People Manager Supporting HR events and meetings and issuing management-employee communications Monitoring the programme for updating HR Policy and keeping the Staff Hub on the Lakeland Arts SharePoint site and Breathe HR up to date with new policies and procedures Overseeing the administration of HR Processes within the organisation including onboarding, probationary periods, appraisals and leaver processes. Supporting managers to use these processes effectively and reminding them of time-lines for these.

Person Specification

Essential

Knowledge:

Good knowledge of HR administration systems and what HR information needs to be stored

Good working knowledge of Microsoft Office suite including

Excel Word Outlook PowerPoint SharePoint OneDrive

Experience:

Experience of working in a busy HR department and managing all aspects of HR administration

Experience of providing basic HR advice to staff and signposting to relevant information.

Skills and Attributes:

Good attention to detail

Ability to multi-task and keep multiple projects progressing at the same time

Excelent organizational skills

Good communication skills and the ability to build relationships with managers and staff across the organisation

Helpful and "can-do" attitude

Desirable

Knowledge:

Basic understanding of employment law and the duties of employers in relation to HR administration

Experience of using Breathe HR Database system or similar

Experience of using Rotacloud

Experience of Better Impact Volunteer database

Expereince:

Experience of administrating payroll

Experience of pay and conditions for variable hours workers

Recruitment administration experience

Skills and Attributes:

Keen to develop HR career and to work towards higher level role in HR

Full job details available from https://lakelandarts.org.uk/job/hr-and-people-manager-2/

To apply:

please send

CV and Cover Letter

to jobs@lakelandarts.org.uk

For an informal chat or for more information please contact Francesca Higgins on 07557 674537

Job Types: Part-time, Permanent

Pay: 26,000.00 per year

Expected hours: 22.5 per week

Benefits:

Additional leave Company pension Employee discount Free parking Health & wellbeing programme On-site parking Sick pay
Work Location: In person