Job Description

Details

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Reference number

436308

Salary

37,841 - 37,841
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Executive Officer
UKRI Band D

Contract type

Fixed term

Length of employment

12 Months

Business area

UKRI - Human Resources

Type of role

Human Resources

Working pattern

Full-time, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Didcot, Swindon

About the job

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Job summary

Role Purpose

The purpose of the HR Change Coordinator is to support the operation of an efficient and dynamic service through the delivery of a full range of secretariat activities, including leading on meeting organisation, scheduling and logistics. This is a varied and challenging role that requires the ability to build trusted relationships with senior stakeholders and peers, deliver at pace, communicate and collaborate effectively and have excellent attention to detail.


The HR Change Coordinator is responsible for leading the provision of secretarial and administrative support to Senior Leaders and officials, liaising with stakeholders both inside UKRI and wider government. The role holder must be able to react quickly and independently to secretariat requests, effectively manage inboxes and undertake a range of administrative duties required of a busy Secretariat function. This role works collaboratively with teams across UKRI to collectively and efficiently deliver joined-up outcomes and manage priority issues.

Job description

Support the delivery of an efficient and dynamic secretariat service through the delivery if a full range of secretariat activities, including learning on meeting organisation and scheduling Produce high-quality meeting records, taking notes, drafting resulting meeting minutes and proactively following up actions Support forward planning and agenda management, applying judgement when juggling demands on the schedule Help to refine and improve secretariat processes, sharing best practice with colleagues across UKRI Assist with People & Culture Change Programme reporting and governance Manage team inboxes, respond promptly to queries and be the first point of contact for members and stakeholders Maintain a good understanding of UKRI governance policies and procedures, supporting compliance and referring matters to the UKRI Governance Team as required

Person specification

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential

Experience of working in a PMO environment and/or experience of portfolio, programme OR project management

(S&I)

Good communication and interpersonal skills with the ability to build and maintain strong working relationships with a wide range of senior stakeholders

(S&I)

Good planning and organisational skills, including experience of organising meetings and events

(I)

Excellent attention to detail and accuracy with the ability to produce high quality written documents and meeting reports that that meet the requirements of senior stakeholders

(S&I)

Ability to work proactively on own initiative and as part of a team, taking a lead role when appropriate

(S&I)

Strong prioritisation skills with the ability to multi-task and deliver to tight deadlines

(S&I)

Demonstrate a high level of tact, diplomacy, integrity, resilience, patience and discretion

(I)

Experience of working closely with governing boards and committees of large organisations

(S)

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

An outstanding defined benefit pension scheme 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent) Employee discounts and offers on retail and leisure activities Employee assistance programme, providing confidential help and advice Flexible working options

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:

Benefits of working at UK Research and Innovation (UKRI)


Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org


As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y

Benefits

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Alongside your salary of 37,841, UK Research and Innovation contributes 10,962 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

1st interview incl presentation.


Interviews will either take place remotely via Teams or in person face to face.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Recruitment Team Email : recruitmemnt@ukri.org
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Recruitment team

* Email : recruitment@ukri.org