Job Description

Job Title: HR Divisional Secretary

Location: Hybride role with some days based from home the rest at Newcourt House, Newcourt Dr, Exeter EX2 7JQ

Hours: 20 - 30 hours per week (3 or 4 full days during office hours)

Trust Location: Royal Devon University Healthcare NHS Foundation

Role type: Temporary for 3 months with possibility of extension

Reference: 84238

What you'll be responsible for:

Your responsibilities will include organising a range of meetings, producing high-standard minutes, managing the Associate Directors' mailbox, handling correspondence, and flagging urgent matters--all while maintaining the utmost confidentiality of sensitive information.

Support with the administrative tasks relating to line management of the Associate Directors' direct reports

Organise and co-ordinate meetings including sourcing of suitable venue, time, equipment

Provide minute/note taking at meetings, ensuring typed notes are circulated to attendees within the timeframes stipulated within Trust policies/standard operating procedures

Ensuring rooms are booked well in advance both internal & external. This may involve seeking quotes from external providers & arranging for payment of invoices

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You'll have the following skills/experience:

Secretarial experience

Minute taking skills

Strong organisational skills

Knowledge of Microsoft Office programmes

NHS experience (desirable but not essential)

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Type: Part-time

Pay: 13.60 per hour

Expected hours: 20 - 30 per week

Benefits:

Work from home
Work Location: Hybrid remote in Exeter EX2 7JQ