Job Description

Description:

This is a truly diverse and engaging role that offers a unique opportunity to lead our Financial and HR operations. You will be involved in a wide range of tasks, from finance, payroll and bookkeeping to HR coordination and development. The ideal candidate will have a Finance and HR background, be highly organised, and possess excellent communication skills.

About Us:

We are a dynamic and entrepreneurial company, committed to providing exceptional services to our clients. Our team is friendly, supportive, and focused on creating a positive work environment. We are looking for a skilled and experienced Finance and HR Coordinator to join us, directly supporting our Managing Director (MD) and ensuring the smooth running of our Finance and HR operational functions.

Key Responsibilities:

Finance:

Use the accounting system Xero to record all financial information, process billing, process reconciliations, facilitate budget tracking, maintain the purchase ledger and reconciliation of balance sheet accounts. Raise accurate and timely invoices, chase unpaid invoices, and apply the correct VAT rules Chase Debtors and ensure the process is followed-up for escalation where needed Manage staff payroll in line with company policies Oversee the processing of staff expenses, ensuring compliance with company policies and authorisation procedures. Assist the Managing Director with production of quarterly VAT returns, management accounts, budgeting and annual accounts Liaise with the accountant to process and undertake CIS returns for the company Ensure timely submission of information to HMRC as requested

HR:

Assist the Managing Director with recruitment processes and procedures Assist the Managing Director with ensuring HR Policies and Procedures are updated Manage annual leave systems and processes Manage sickness absence systems and processes Attend HR meetings as needed for note-taking and typing up notes afterwards Update HR records, and keep them up to date Write letters for staff, based on templates available in relation to HR matters Oversee ISO accreditations, health & safety regulations and conduct regular audits to ensure compliance with workplace safety standards.

Admin:

Serve as the primary point of contact for daily queries and ad-hoc requests via telephone, email, and face-to-face interactions, managing both internal and external communications (e.g., payroll inquiries, reference requests). Provide administrative support to the Managing Director, assisting with various company processes as required. Coordinate and manage travel arrangements, including scheduling, bookings, and itinerary planning. Process orders and liaising with the factory. Use and navigate the CRM system

Other:

Conduct fortnightly visits to the factory in Caldicot to oversee audits and ensure strict adherence to health and safety regulations

Person Specification

:

Essential:

At least 2 years of experience in a similar role (HR, Payroll & Admin) Excellent organisational skills with the ability to structure processes and set up efficient systems Be consistently accurate with a good attention to detail Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role Have excellent numerical skills and good level of knowledge of Excel Be able to take the initiative and take a creative problem-solving approach Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues Ability to be tactful and diplomatic to confidential/ sensitive situations Ability to adhere to strict confidentiality Experience with accounting software, preferable Xero Good understanding of PAYE

Desirable:

AAT Qualification HR administration qualification

Pay:

Competitive Salary Available

Job Types: Full-time, Part-time

Expected hours: 28 - 40 per week

Additional pay:

Yearly bonus
Benefits:

Company pension Free parking
Schedule:

Monday to Friday No weekends
Ability to commute/relocate:

Swansea SA4 0XP: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person