Job Description

Air Bearings Limited (ABL) are a world leading innovative manufacturer of air bearing solutions, used across the engineering spectrum.

We design and manufacture high precision air bearing spindles that can run up to speeds of 400,000 rpm, with over 90% of our complete production process, from concept design through to the finished product, is completed in-house at our factories across Dorset.

Visit our website for further information on ABL : https://airbearings.co.uk/

About the Role:

The HR & Health and Safety Coordinator provides vital administrative and coordination support across both HR and Health & Safety functions.

This dual role supports the HR Manager in ensuring compliant, efficient, and employee-focused practices across recruitment, employee relations, training, wellbeing, and safety management.

What will the role involve?

Health and Safety Administration/Coordination:

Maintain up-to-date health and safety records, including risk assessments, audits, and compliance documentation. Track and report workplace accidents, incidents, and near misses; assist with preliminary investigations and documentation. Coordinate mandatory safety training, toolbox talks, and inductions, ensuring records are maintained. Monitor outstanding safety actions and follow up as needed. Collaborate with Health & Safety Consultants and the HR Manager to ensure compliance with company policies and legislative requirements. Maintain accurate employee and subcontractor health and safety records (in collaboration with Procurement).
HR Administration:

Administer the full employee lifecycle: onboarding, changes, leavers, probation reviews, and associated documentation. Maintain digital and paper-based HR records ensuring GDPR compliance. Process weekly timesheets and support the overtime claim process. Conduct regular checks for National Minimum Wage and Working Time Regulations compliance. Lead recognition initiatives, including long-service awards. Generate employee letters and communications as needed. To liaise with the company pensions and health care advisor, ensuring they are correctly informed of employees eligible for benefits and changes to their details. To arrange appointments for staff to see the advisor. Manage the ordering, organisation, and distribution of uniform Maintain the Drivers Database and obtain relevant documentation Help coordinate employee training programs, including scheduling, materials preparation, monitoring completion and record-keeping. Support the HR Manager with HR related projects where required.
HR Advisory & Employee Relations

Provide first-line HR advice to employees and line managers on policies, performance, absence, and conduct. Support formal meetings (disciplinary, grievance, absence reviews) by taking minutes and documenting outcomes. Assist with investigations, escalating more complex matters to the HR Manager. Guide managers on general queries and application of HR policies. Contribute to policy and procedure updates
Recruitment & On-boarding Activities:

Support recruitment activities, including advertising, shortlisting, and coordinating interviews. Create and manage recruitment campaigns across job boards, social media, and internal platforms. Prepare and issue new starter paperwork and manage onboarding activities. Represent the business at careers fairs and recruitment events.
Training & Development Coordination

Organise employee training programs: scheduling sessions, preparing materials, maintaining records, and tracking completions. Coordinate statutory and safety-related training across departments, ensuring compliance. Assist in updating the training matrix and following up on overdue training.
Health & Wellbeing Activities:

Manage the sickness absence administration process: track absences, support return-to-work processes, and help arrange review meetings. Issue health questionnaires and support Occupational Health referrals. Coordinate annual health surveillance checks and follow up on required actions.
General Administration:

Provide administrative support to other departments where required Conducting 'deep-dive' audits where required Assist in preparing reports and presentations for senior management and the HR team. Prioritise and manage day-to-day administrative tasks, ensuring deadlines are met. Take accurate minutes for meetings as required.

What will you require?

We're seeking a well-organised and proactive individual with strong administrative experience, ideally within an HR environment. You should be confident handling sensitive information and comfortable working independently across a varied workload.

Essential Skills & Experience:

Previous experience in HR administration Good understanding of HR processes and the employee lifecycle Strong IT skills, including Microsoft Office (Excel essential) Excellent organisational skills with high attention to detail Confident communicator, professional and approachable Ability to work independently, use initiative, and manage multiple priorities Discreet, trustworthy, and capable of handling confidential information Flexible, reliable, and team-oriented

Desirable:

Experience using HR systems (e.g. Act-In-Time, Atlas Citation) Awareness of employment law and/or health & safety processes Involvement in training coordination, investigations or employee relations support Full UK driving licence (travel to other sites may be required)

What ABL will offer you?

Salary is Dependant on Experience

Monday- Friday (38 hours per week, early finish on Fridays!)

Flexible Start Times Flexi-time scheme Competitive Pension Scheme (6% company contribution) 190 hours plus bank/public holidays (equivalent to 33 days) Long Service Holidays Life Assurance Scheme Employee Assistance Program Cycle to Work Scheme Free Parking Company Sick Pay Scheme External Training Opportunities Fantastic career development and progression opportunities
If you are interested in this position, or require further information, please apply for further information. A full job description is available upon request.

Job Types: Full-time, Permanent

Benefits:

Company pension Cycle to work scheme Free parking On-site parking Referral programme Sick pay
Schedule:

Day shift Flexitime Monday to Friday No weekends
Work Location: In person