Job Description

Main Purpose of Role:

Support Senior Management and the practice in providing Human Resources services, ensuring smooth and efficient day-to-day HR operations.

Working Hours:

The role is Monday to Friday, with core hours from 9:00AM to 3:00PM. Flexible hours can be considered for the right candidate.

Key Tasks:

Liaise with recruitment agencies to manage the recruitment process.

Handle recruitment emails and CVs, arrange interviews, manage job offers, and coordinate new starter start dates.

Oversee the new starter process, including conducting inductions and ensuring all documentation and systems are set up.

Ensure employee contracts are accurate, current, and stored electronically, citing the correct company and position.

Monitor employee attendance and manage absence records.

Prepare both electronic and manual reports for payroll purposes.

Address daily queries raised by employees regarding HR policies and procedures.

Manage disciplinary processes and performance reviews in line with company policies.

Conduct exit interviews and manage the offboarding process for departing employees.

Chase and procure references for employees in a timely manner.

Office Management:

Implement and maintain the tidy desk policy and tidy office policy.

Oversee shredding and confidential document disposal.

Conduct fire alarm testing and other safety checks.

Perform office risk assessments and provide safety advice and updates.

Manage stationery orders and ensure timely distribution.

Handle requests for library books and manage the ordering process.

Coordinate bookings for courses, webinars, and relevant training.

Ensure that first aid certifications are up to date by organising courses and renewals.

Address any health and safety concerns in the office environment.

Qualities:

Self-motivated with the ability to organise and manage tasks with minimal supervision.

Thrive in a fast-paced environment, handling demanding situations effectively.

Demonstrate excellent time management and adopt a flexible approach to work.

Actively work towards improving practices and supporting the company's goals and policies.

Build and maintain positive working relationships with colleagues at all levels.

Exercise sound judgment when resolving problems and making decisions.

Experience Required

Essential:

Strong computer literacy and good keyboard skills.

Practical experience handling client and employee inquiries both in person and over the phone.

Good understanding of GDPR, equality standards and HR compliance.

Desirable:

Experience in a standalone HR role with a good understanding of HR processes.

Familiarity with using HR systems for record-keeping and reporting.

CIPD Level 5 or equivalent experience.

Job Types: Full-time, Permanent

Pay: 30,000.00-32,000.00 per year

Benefits:

Free parking On-site parking
Experience:

HR: 1 year (required)
Work Location: In person