Job Description

PLEASE NOTE THAT ALL APPLICATIONS MUST BE SUBMITTED VIA THE APPLICATION FORM ON OUR WEBSITE AT https://www.khl.org.uk/job-vacancies/ WE DO NOT ACCEPT CVs AS AN APPLICATION

Job Purpose

To provide comprehensive HR support, ensuring the smooth operation of human resources functions within the organisation. This includes assisting in the development and implementation of HR policies, managing employee relations, and ensuring compliance with best practices. Additionally, the role supports contract management for freelance staff, volunteers, partners, and grant funding. KHL operates as a small-to-medium-sized charity, with approximately 30 staff members.

Key Duties of the Post

Recruitment and Selection:

Working alongside project managers and communications team to co-ordinate the recruitment and selection process, including drafting job descriptions, advertising vacancies, screening applications, scheduling interviews, and conducting reference checks. This could include staff, freelancers and volunteers. To manage new employee onboarding and induction processes, ensuring a smooth transition for new positions in the organisation.
Employee Relations:

To promote and support workplace wellbeing and engagement initiatives. To advise managers and the Trustee board on HR best practices and workforce planning. To work closely with line managers to co-ordinate training, probationary reviews, one to ones and appraisals. To calculate annual leave and work with managers to ensure sickness records and leave requests are updates and maintained. Provide guidance and support to managers and employees on HR policies, procedures, and employment legislation. Assist with managing employee relations issues, grievances, and disciplinary matters in a fair and consistent manner, in accordance with policies. Support the performance management process, including setting objectives, conducting performance reviews, and facilitating performance improvement plans as needed.
HR Administration:

To maintain accurate HR records for all staff and manage and maintain our current HR platform, Breathe HR. To ensure all records are maintained accurately and comply with GDPR. To support payroll administration and ensure timely reporting of HR-related data. To carry out DBS checks ensuring they are undertaken, reviewed and recorded in line with the policy. To support with additional administrative tasks which may include proof-reading, creating meeting agendas and taking minutes.
Policy and Procedure Compliance:

Proactively ensure that employment policies and processes remain up to date with current and future legislation. Develop new policies are required that are fit for purpose, legally compliant, and embedded within the team. Update, maintain and develop employee handbook, HR templates, processes, and systems to support the delivery of an effective HR function. To support the development and updating of other operational policies ensuring compliance with policies and alignment with strategic objectives.
Contracts and General

Support the organisational volunteer policies and procedures Ensure all freelance contracts are kept updated and regularly reviewed Co-ordinate and support the admin and management of grant contracts and monitoring requirements Manage partner contracts and service level agreement alongside CEO and project managers To support with office supplies, contracts, and supplier relationships, ensuring cost-effective and efficient operations. Support governance and compliance matters and including filings and updates with Companies House and the Charities Commission.
Additional:

To promote the positive and professional ethos of KHL both internally and externally. To attend staff meetings, 1:1 meetings and other meetings at the request of the managers. To work as part of a team and develop positive relationships with colleagues. To generate and share ideas to develop and improve projects and administrative systems. To support and train volunteers and student placements. To carry out any additional duties as required or appropriate to the post and grade. To undertake relevant training to maintain and update your skills and knowledge within your job role and to keep a record of training undertaken as agreed with your line manager. To be proactive in building diversity, inclusivity and accessibility into our strategy and to aim to ensure the whole community is represented in our programmes.
Job Types: Part-time, Temporary
Contract length: 12 months

Pay: 29,269.00-31,364.00 per year

Expected hours: 18 - 21 per week

Benefits:

Company pension
Experience:

HR: 2 years (required)
Work Location: In person

Application deadline: 21/07/2025
Reference ID: HROFFICER