Job Description

We are looking for a dedicated and enthusiastic

HR Officer

to join our team. In this role, you will work closely with the School Business Manager and Office Manager to provide a professional, friendly and efficient HR service to the school. Your responsibilities will include a range of administrative HR tasks such as supporting recruitment, pre-employment checks, safeguarding, absence management and supporting basic employee relations matters.

USH is a heavily oversubscribed community school with just over 1050 students and 140 staff. We are incredibly proud of our family ethos and our success in delivering values-led education. We are known for our excellent career progression routes, and we attract professionals who are willing to contribute to our sustained success. USH is a Leading-Edge School, consistently ranked high in Hampshire schools for overall achievement. The school was delighted to be awarded SSAT accreditation for Transforming in Principled Curriculum Design in 2023.

If you are motivated to make a difference in the lives of young people and are committed to excellence, then this could be the job for you. Please do not hesitate to contact us if you have any questions about the role or would like to come into school to see the USH family in action.

About the role, we are looking for someone who:

has previous experience in HR administration, ideally in a school environment may be a Foundation or Associate member of the CIPD; through our apprenticeship levy we can support further development has a strong customer focus to support the development and delivery of our HR service has experience of successfully following and implementing policies and procedures has an interest in enhancing employee well-being
About you, we are looking for someone who:

has excellent administrative and organisational skills and is able to sustain a high level of efficiency and attention to detail Is able to maintain utmost confidentiality at all times with respect to staff information has the ability to work to deadlines in a busy and demanding environment is proactive, confident and reliable, with excellent communication skills has high expectations in terms of their own performance as well as that of our pupils

Is this you?

It is an exciting time to join Upper Shirley High School. If you're up for a challenge and passionate about what you do, we'd like to hear from you.

APPLICATION PROCEDURE

We positively encourage prospective candidates to enquire about our school before applying. Please contact our recruitment team via email: recruitment@ushschool.org

Full details and application forms can be downloaded from our website: http://uppershirleyhigh.org/staff_vacancies. Please return your completed applications to recruitment@ushschool.org. Please note we only accept CV's if accompanied by a fully completed application form.

Please submit your application as soon as possible, as we may invite candidates to interview before the closing date.

To give your application the best chance of being short-listed and, at interview, demonstrating suitability for the role, please ensure you read the person specification and job description, and include examples in your application. Should you be new to the education sector or do not have direct examples related to the person specification, please provide examples from a similar experience.

SAFEGUARDING

Hamwic Education Trust (HET) is committed to safeguarding and protecting the welfare of our pupils, and we expect all staff and volunteers to share this commitment.

All posts are subject to a safer recruitment process which includes enhanced criminal record and barring checks, scrutiny of work and training history, robust referencing, and other vetting checks.

Our safeguarding system is underpinned by a range of policies and procedures which encourage and promote safe working practice across HET.

All HET employees will be required to undergo continuous professional development to maintain safe working practices and to safeguard our pupils

THE JEFFERYS EDUCATION PARTNERSHIP

The Jefferys Education Partnership is part of an umbrella Trust called the Hamwic Education Trust. At the Hamwic Education Trust, we offer unique opportunities for those individuals who excel in education.

We aim to deliver an outstanding education to our pupils, and to do so, we must employ

outstanding people.

We offer a training pathway for all employees, including teachers, support staff and our middle and senior leaders.

Our staff have opportunities to work on cross-phase projects and in other schools within the Trust to gain invaluable experience and enhance their skills.

Purpose of the job

To provide an effective and efficient day-to-day generalist HR administrative and advisory service to the school and the leadership team

To be responsible for the coordination and administration of HR activities, including (but not limited to) recruitment, absence management, professional development, employee relations and leavers

Having a good understanding of HR Policies and being able to give advice to staff and SLT on the content and the practical implementation of polices

Ensure all case details (including case files), documentation and resolutions are accurately recorded, including notetaking when required, ensuring that data governance and record retention requirements are followed

Key accountabilities

1. Ensure that all HR information, whether on IT systems or paper, is accurately recorded, managed, updated and analysed to provide a high-quality HR service to the school and timely management information to the school's leadership team

2. Maintain and keep updated HR files/electronic records of all school employees - subject to regular audit

3. Collate and review workforce census data and ensure timely submission to the appropriate authorities

4. Manage the organisation of all recruitment activities for the school, including the responsibility for

Be compliant with HET's Safer Recruitment Policy

Identify early indications of recruitment requirements and initiate actions under the recruitment processes to ensure continuity of staffing

Review and update job descriptions and person specifications

Create and place advertisements with external agencies

Plan and co-ordinate all interview activities, including creating interview letters, shortlisting & interview packs, arranging lesson objectives, arranging student tours and interview panels

Ensure the completion of all pre-employment checks

Creating offer letters and contracts of employment

Maintenance and security of the single central record - subject to regular audit

Ensure letters of clearance for external agencies/contractors are regularly renewed

5. Prepare and issue contractual and payroll documentation in liaison with the Business Manager

Create new contracts and issue amendments to existing contracts

Maintain records of fixed-term and temporary contracts and take appropriate actions to extend/end all appropriate records

Manage the annual increment processes for Teaching and Support staff, updating records on Bromcom and notifying payroll

Supporting the Payroll Officer and entering payroll changes to the system, ensuring all staff are paid correctly (when needed to cover)

Produce annual salary statements for teaching staff in accordance with the Schoolteachers' Pay and Conditions Document.

Produce annual salary statements for support staff

6. Staff absence

Track staff absences, self-certification, and fitness for work certification and return to work interviews, ensuring full compliance of both staff and line managers.

Provide advice and guidance on established HR absence policies and procedures to senior management

Lead on the administration of the absence management policy

Provide regular reports of staff absence, identifying and advising the Senior Leadership Team of any potential issues that need addressing

Liaise with management to ensure that return to work interviews are held for each absence and maintain appropriate records

Where necessary, support return to work interviews and trigger meetings, providing timely information

Make Occupational Health referrals where appropriate and liaise with the Business Manager regarding recommendations and reports

Record and monitor staff absences, including TOIL and annual leave, supporting the management of requests

7. Manage the administration of individual HR cases involving the school's absence, disciplinary and capability procedures, including drafting formal invite and outcome letters, reports and minutes as required

8. Manage the production and updating of the school and support staff handbook, and ensure distribution to staff in the school

9. Manage the coordination of filing for the professional development process for all support staff, ensuring that reviews are completed to agreed timescales and, where necessary, alerting the PD Co-ordinator of outstanding reviews to be chased

10. Liaise with the school's CPD lead to ensure all new staff starters get their staff induction information and appropriate training

11. Monitor probation periods, liaising with line managers to ensure completion

12. Collate staff training records, ensuring completion of all statutory training

13. To support the school Mental Health Lead in implementing strategies to support staff with their mental wellbeing.

14. Organise support staff in-service training and professional development on CPD day

15. Ensure all personnel advice, practice and procedure are compatible with HET HR.

Supporting the school

At an appropriate level, according to the job role, grade and training received, all employees in the school are expected to:

Support the aims, values, mission and ethos of the school and participate in a team approach to all aspects of school life

Attend and contribute to staff meetings and INSET days as required, and identify areas of personal practice and experience to develop

Take appropriate responsibility for safeguarding and children's welfare and be aware of confidential issues linked to home/child/teacher/school and keep confidences appropriately

Be aware of health and safety issues and act in accordance with the school's Health and Safety Policy

OTHER DUTIES

The postholder may be expected to carry out duties other than those given in the job description where the level of responsibility is similar, and he/she has appropriate qualifications or receives appropriate training to carry out these duties.

The postholder must:

Ensure that trust policies and procedures are implemented and followed

Work as appropriate with the Trust Central Services team in matters relating to finance, HR, IT and Health and Safety

Job Type: Full-time

Pay: 28,916.00-32,795.00 per year

Work Location: In person