Job Description

Details

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Reference number

428718

Salary

29,923 - 29,923
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Administrative Officer
UKRI Band C

Contract type

Fixed term

Length of employment

12 Months

Business area

UKRI - Human Resources

Type of role

Human Resources

Working pattern

Full-time, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Swindon

About the job

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Job summary

The HR Operations teams provide high quality advice and support to people managers and employees on day-to-day HR queries, key HR processes, UKRI policies and employee relations cases as they arise. Working closely with the HR Advisors, and with interaction from the Centres of Expertise and UK SBS, you will be the first point of contact for many employees and managers. The role is busy and varied with key activities required so organisational skills are essential. This role is ideal for someone starting or returning to a HR role, with development and training opportunities available.

Job description

Key Responsibilities

include

Provide advice to employees and managers' on UKRI policy and processes Review and action staff change forms and provide advice on associated policy and completion of forms where appropriate. Act as gatekeeper for the HR in-box, ensuring queries are dealt with in a timely manner, managing day-to-day queries and escalating to the appropriate person/team if appropriate Champion the use of HR self-service options to aid line managers and employees on generic HR policy and process queries Handle and manage confidential data where required, Deliver inductions for new starters and assist with any onboarding issues including issuing of day one email / checklist to new starter and line manager. Support the occupational health referral process including contact with employees, line managers and medical practitioners. Support casework which includes providing routine advice, and guidance and taking notes at meetings as and when required. Support HR initiatives and internal projects, as appropriate Look for opportunities to continuously improve in-house HR related processes, also in conjunction with UK SBS Support activities such as Instant Award and In Year/ End Year Award schemes and Training Workshops.

Person specification

shortlisting (S), at Interview (I) or both (S&I)

Essential:

Experience in an administrative and customer focused role (S/I) Competent in the use of IT (Outlook, Word, Excel). (S) Good written communication skills evidenced by both a good cover letter and CV. Ability to construct grammatical and clear e-mails, meeting notes and draft simple reports (S) Excellent oral communications and interpersonal skills (I) Good attention to detail - able to produce clear accurate work (S/I) Proven track record of working within a busy team and in challenging situations (I) Proactive and customer focused with a 'can do' attitude. The role requires a high level of customer care (I) Able to work flexibly within the team - willing to pitch in and support others at critical times (I) Excellent organisational skills. The role requires you to prioritise workloads and meet deadlines as required. Well-motivated and capable at times of working under pressure (I) Ability to handle sensitive and confidential information appropriately (I) Ability to work under own initiative (I) Ability to take a continuous improvement approach (I) Discrete and diplomatic (I)

Benefits

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Alongside your salary of 29,923, UK Research and Innovation contributes 8,668 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

1st interview


Interviews will either take place remotely via Teams, or in person face to face.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Recruitment Team Email : recruitment@ukri.org
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Recruitment team

* Email : recruitment@ukri.org