Job Description

1 Mabledon Place, London


Up to 30,000 per annum DOE

Job Title:

HR System and Reporting Administrator

Department:

Human Resources

Location:

1 Mabledon Place, London, WC1H 9AX

Contract /Hours:

Permanent, Full-time (40 hours per week)

Salary range:

Up to 30,000 per annum DOE

About us:

Sonic Healthcare

is an internationally renowned healthcare provider with a demonstrable track record of medical services across the world. Headquartered in Sydney, Australia, Sonic is an ASX Top 50 company that has grown to become one of the world's leading healthcare providers, specialising in pathology, radiology and primary care medical centres. We have operations in Australia, the USA, Germany, Belgium, Switzerland, the United Kingdom, Ireland and New Zealand.

Sonic Healthcare UK

encompasses the two main entities in the UK, The Doctors Laboratory (TDL) and Health Services Laboratories (HSL). HSL is a partnership between The Doctors Laboratory (TDL), Royal Free London NHS Foundation Trust and University College London Hospitals NHS Foundation Trust (UCLH). HSL was formed to provide pathology services to the NHS Trusts and has expanded further to provide services to other NHS Trusts. Over 3,500 staff work at Sonic Healthcare UK, primarily under the TDL or HSL banner.

Our purpose is to deliver medically-led diagnostics, innovation, value and long-term investment to healthcare. With our core laboratory based at The Halo Building in London WC1H 9AX, we also have an expanding site in Manchester as well as smaller hospital-based laboratories across the country. We maintain rigorously high standards of quality, whilst also delivering efficiencies to healthcare through careful workforce planning, pioneering technology and significant investment in infrastructure and IT.

Overall Job Purpose:

To assist the HR Systems Manager and the HR team in the delivery of the HR function to the wider business. A business-focused role, delivering administrative HR services and producing management information to underpin our company objectives.

Main Duties:

To include, but not be restricted to, the following:
Supporting and ensuring data within the HR & Payroll system is accurate, with changes managed appropriately, including annual leave information, work patterns, sick records etc. Assist with managing the HR email inboxes by either responding to queries directly or forwarding emails to the appropriate members of the HR team or raising a case with the HR system provider. HR Administration, including the preparation of references, all change letter confirmations and liaison with payroll. Processing leavers, including preparing letters of acknowledgment, liaison with payroll, checking details with line management. Updating personal details on the HR system. Capturing data for input for payroll, ad hoc payments and related information, notification of joiners and leavers. Producing monthly management reports from a variety of data sources in line with agreed timeframes. Promoting and advising on best practice, ensuring compliance with all Sonic Healthcare UK Policies. Supporting managers with the effective monitoring of employee absence, including holiday, sickness and maternity leave. Producing timely and accurate data in relation to different employee metrics and ensuring the HR system is kept up to date with the correct information. Maintenance of the employee self-service system and management of employee access. Providing training and guidance to all employees in relation to the employee self-service software. Promote awareness of best practice Diversity policies, ensuring that all Employees are aware of their responsibilities. Ensure compliance with legislative requirements.

General Duties:

To become familiar with the day to day organisation of the department as it affects your work. You should be aware of the functions of other members of staff in the department as they affect your work.

To communicate in a friendly, helpful and non-prejudicial manner in your dealings with staff, clients and/or customers as you will be regarded as a representative of your department as well as the Company, and you should behave accordingly.

To undertake such work as you are assigned in a careful and efficient way and in compliance with employment law guidelines.

To be aware of and abide by the rules and codes of conduct of the department. This is particularly important in the case of Health & Safety and Fire procedures. To behave in a professional manner and co-operate with all other members of staff at all times.

Staff will participate in the Annual Joint Review procedure, and this job description will be reviewed as part of the Annual Joint Review procedure.

To work flexible hours according to the Department requirements, as decided by Management.

To maintain the highest standards of quality within the department at all times.

Other duties as specified by your manager and the Head of HR .

At TDL we offer a variety of excellent staff benefits including:

Training and development opportunities

- supporting professional development

Annual salary review

- No banding restrictions: As we are a private company we are not restricted by salary bandings and so are able to negotiate appropriate salaries based on experience. This also means that annual salary reviews do not hit a band ceiling.

Discounted gym membership

- we have a corporate gym membership scheme with Better Gyms

Cash healthcare plan

- cash back on a variety of healthcare costs including dentist and opticians

Sick Pay Entitlement

- 5 paid days in the first year of employment, 20 days thereafter

Permanent Health Insurance and Death in Service Cover

Life Assurance

- providing salary continuation for long term illness (six months qualifying period)

Employee Assistance Programme

- supporting staff wellbeing

Season Ticket Loan Scheme

- interest free loan for the cost of annual travel ticket

Perkbox

- Access to additional staff perks and benefits such as high street discounts

Company Pension Scheme -

company and staff contributions which increase with service

Competitive annual leave allowance

- 23 days

Flexible working hours

- we support and offer flexibility around shift patterns and working schedule


Please read the job description and person specification carefully and ensure that your application reflects the knowledge, skills and experience required.

We respect and value the diversity of our staff and welcome applications from diverse communities.

PLEASE NOTE: WE RESERVE THE RIGHT TO CLOSE THIS VACANCY AT ANY TIME EVEN IF A CLOSING DATE IS SHOWN HERE OR IN ANY OTHER MEDIA


Vacancy ID : 035706 Closing Date : 27-Oct-2025


Contact Person : Kish Lad Contact Email : kish.lad@tdlpathology.com