Job Description

Trump Turnberry, Scotland is ready to receive applications from exceptional, talented Administration Assistants to join our legendary team on a full-time permanent basis.

Join the team at Turnberry and you will be entitled to Turnberry Friends & Family Rooms Programme which includes discounted room rates at Trump Turnberry, available to you and your family. Discounts for you and your family at the Food & Beverage outlets and the Golf Professional Shop. Use of the Spa, Gym and Golf facilities, including a Staff Golf Club (subject to some restrictions). Trump Hotels Associate and Friends & Family Rates - discounted room rates at all Trump Properties. A uniform will be provided, and items will be laundered at the Company's expense. Our Employee Assistance Programme offers a range of Employee Assistance Help Lines. Ongoing training and development, first-class hospitality training & Apprenticeship programs are available.

POSITION REQUIREMENT

To provide comprehensive support to the Human Resources (HR) Department in every level of administration through all of the main HR disciplines (recruitment, training and employee relations) as well as having responsibility for the general office admin tasks. This is an on-property position.

ESSENTIAL FUNCTIONS

Maintaining employee personnel files to required standards. Undertake department filing and photocopying tasks on a daily basis. Assist the HR Manager and HR Coordinator with all recruitment administration including tracking of applications, organising interviews, following up with hiring managers, issuing recruitment compliancy reports and sending regrets communications to all unsuccessful applicants. Assist in organising associate events - monthly appreciation lunches, inductions, training events, all associate quarterly meetings, long service awards, festive party, summer barbeque etc. Organising all new associates' onboarding including requesting references, creating information packs, name badges, ID Cards, photocopying new start paperwork etc Assist with tracking of training courses attended and associated administrative duties such as inviting associates to training courses, booking training course (internal and external), maintaining skills database Support the HR team on any ad hoc projects or initiatives

CANDIDATE SPECIFICATION

Prior experience working in an administration function is essential. Good English language communication skills, both verbal and written, is essential. Skilled in the use of computers including good working knowledge of Microsoft Office is essential. An ability to work and learn in a fast paced, pressurised administration support department operating in a luxury hospitality organization. SCQF Level 5-7 awards in English and Administration (or equivalent) is desired.
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