Job Description

Details

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Reference number

421684

Salary

34,123 - 48,651
National 34,123 - 45,831 London 36,824 - 48651. Please ensure that you read the Pay and Reward information for civil service and internal colleagues before applying.
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer
Level 2a

Contract type

Permanent

Business area

Financial Resilience & Controls

Type of role

Information Technology

Knowledge and Information Management

Working pattern

Flexible working, Full-time, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Successful candidates may be based in any of our office locations - Cardiff, Glasgow, or London. We especially welcome applicants from Cardiff and Glasgow

About the job

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Job summary

Ofgem is Great Britain's independent energy regulator. Our primary responsibility is to protect energy consumers, especially the most vulnerable, while at the same time working with government, industry and consumer groups to deliver a clean, more affordable and secure net-zero energy system at the lowest cost to consumers and drive economic growth.


We're looking for an Information Management Specialist to join the Markets Group, where you will be part of an interdisciplinary data support team, to help advance our understanding of markets and consumer protection. This is a great opportunity for someone with a strong understanding of information governance who wants to apply their expertise to a high-impact role supporting critical business functions.


You'll be part of a collaborative team working across Markets and with colleagues in Legal, Cyber, Data, IT, HR and Business Continuity to ensure our information assets are well-defined, documented and managed in line with legal and regulatory requirements.


Supporting the delivery of a rolling assurance programme, helping to improve compliance, reduce risk and embed good practice across the group. Working closely with Information Asset Owners (IAOs) to review and maintain Information Asset Registers, Retention Schedules and related documentation. You'll also support operational activities such as data sharing agreements, legal gateways, records management and data protection impact assessments.


A strong working knowledge of relevant legislation and standards, including UK GDPR, the Data Protection Act 2018, the Public Records Act and HMG policy. You'll be skilled at engaging with stakeholders at all levels, providing advice and support, and helping to embed a culture of good information management.


Contributing to regular dashboard reporting, helping to track progress, highlight risks and inform decision-making at team, directorate and corporate levels. As the organisation evolves, you'll help ensure our information management practices adapt to new structures, systems and ways of working.


You'll be comfortable supporting stakeholders with legal and regulatory requirements for information management, working with information assets and related processes like data sharing agreements and records management, engaging across teams to promote good practice, producing clear and useful reporting and helping teams adapt their documentation and ways of working through change.


This role offers the chance to work on meaningful projects and play a key role in improving how we manage and protect our information.


Join us at Ofgem, where your skills and passion can make a real impact!

Job description

Key Responsibilities

The Information Management Specialist's key responsibility is to provide support to help ensure that Markets' Information Assets are adequately defined, documented, managed, stored, processed, shared, appraised, reviewed and disposed of in accordance with legal and regulatory requirements, and good practice and in support of Ofgem's aims and objectives.


Accordingly, the Information Management Specialist role will interact with key personnel within the Markets Group, but also wider personnel across Ofgem, in relation to supporting the overall programme.


In order to discharge this effectively they will need to support engagement across Ofgem IAOs and be a subject matter expert in relation to legal and regulatory requirements, and good practice relating to information management. Training and Industry recognised Certification will be encouraged and supported.


It is expected that they will also develop (if not held already) Security knowledge and experience, both in relation to the Security component of information management, but also as part of their professional development.

Key Outputs and Deliverables

Complete and up-to-date information asset registry recording the appropriate metadata for all information assets in the Markets Group; Compliance reporting; Tangible and pragmatic recommendations that are prioritised and tracked to completion; Regular Dashboard reporting at both micro and macro levels; Supporting the team to develop and migrate collateral, tracking and reporting mechanisms in line with organisational change and implementation of professions models.

Person specification

Essential Criteria

Expertise in information management legislative and regulatory requirements, and good practice, spanning a good range of: UK GDPR; The Data Protection Act 2018 (DPA 2018) (and regulations made thereunder); The Privacy and Electronic Communications Regulations 2003; Guidance and codes of practice issued by any relevant regulatory authority; HMG Policy and standards; The Public Records Act (and FOI Act section 46 Code of Practice); Practical experience of supporting stakeholders to meeting their legislative and regulatory requirements, and supporting operational activities spanning areas such as: + Information Assets; Legal Gateways; Data Sharing Agreements; Memoranda of Understanding; Records Management; Public Records; Information Rights; and Data Protection Impact Assessments.
Demonstration of Stakeholder Management, spanning an entire organisation or network, but specifically with key corporate stakeholders; A track record of engaging, advising, influencing, and communicating across an organisation or network, whilst projecting credibility and self-assurance - ideally with some experience of information management policies and processes; Experience of supporting the development of plans, negotiating support and commitment from others, and determining priorities. Experience of dashboard reporting spanning metrics and trending

Desirable Criteria

A relevant formal qualification and/or certification, but candidates will be supported to achieve these, if not yet achieved

Behaviours

We'll assess you against these behaviours during the selection process:


Making Effective Decisions Working Together Delivering at Pace

Benefits

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Alongside your salary of 34,123, OFGEM contributes 9,885 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; hybrid working (currently 1 day a week in the office but this is kept under review), flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
When you press the 'Apply now' button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.


You will then be asked to provide a 1250 word 'personal statement' evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities.


The Civil Service values honesty and integrity and expects all candidates to abide by these principles. You must ensure that any evidence submitted as part of your application or used during interview, including your CV and any statements or examples, are truthful and factually accurate. Ofgem takes any incidences of cheating very seriously. Please ensure all examples provided are of your own experience. Any instances of plagiarism or other forms of cheating will be investigated and, if proven, the relevant applications will be withdrawn from the process. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.


Please refer to Civil Service candidate advice on the acceptable use of artificial intelligence within the recruitment and selection process - Artificial intelligence and recruitment , Civil Service Careers

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by [

https://www.cifas.org.uk/fpn

]



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Lisa Buchanan Email : recruitment@ofgem.gov.uk
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Recruitment team

Email : recruitment@ofgem.gov.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission's Recruitment Principles. You have the right to complain if you feel there has been a breach of these Recruitment Principles.




In the first instance, you should raise the matter directly via recruitment@ofgem.gov.uk. If you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission, please visit their website.