Job Description

Location: Belfast
Monday to Friday in the office 8.30am to 5pm
Position Overview
The Insurance Administrator is responsible for the comprehensive administration and management of all insurance-related functions within the company. This role serves as the primary administrative liaison for insurance matters, ensuring the company, its projects, and employees remain fully insured and in compliance with all relevant statutory and contractual requirements. The Insurance Administrator reports to the Group Commercial Director and works closely with internal departments, project managers, insurance brokers, and external vendors, maintaining all insurance documentation to the highest standard of accuracy and confidentiality.
Principal Administrative Responsibilities

• Administer and monitor all insurance policies, certificates, renewals, and endorsements, maintaining a centralised and up-to-date filing system.
• Coordinate the collection of key financial and project data for renewal and ongoing notifications to the Brokers.
• Coordinate the collection and review of insurance documentation from subcontractors, vendors, and project partners to ensure compliance with organisational and project-specific requirements.
• Prepare, issue, and track requests for insurance certificates, endorsements, and policy renewals in a timely manner, ensuring uninterrupted coverage for all company operations and projects.
• Monitor critical dates for policy expirations and renewals both internal and external, proactively initiating required processes to prevent lapses in insurance coverage.
• Support the preparation and submission of insurance claims, gathering all relevant documentation and liaising with insurers to facilitate resolution and settlement.
• Assist with the administration of risk assessments for new and ongoing projects, maintaining detailed records of identified exposures and corresponding insurance coverage.
• Draft and maintain formal correspondence related to insurance matters, including notifications of policy changes, compliance updates, and requests for information.
• Ensure all insurance activities adhere strictly to company policies, industry regulations, and legal standards, preparing regular compliance reports for management and auditors as required.
• Work with the Commercial and Contracts Lead providing administrative support to the and guidance on insurance policy terms, conditions, limitations, and claims procedures in both Work Winning and Project Execution.

Minimum Qualifications and Experience

• Completion of post-secondary education in Business Administration, Insurance, Risk Management, or a relevant field is highly desirable.
• Demonstrated experience in an administrative capacity within insurance, construction, or a related industry.
• Comprehensive understanding of insurance documentation, policy management, and regulatory compliance.

Essential Administrative Skills

• Exceptional organisational and file management abilities, with meticulous attention to detail.
• Proficient written and verbal communication skills for drafting formal correspondence and interacting with diverse stakeholders.
• Strong planning and time management skills, with the capacity to manage multiple administrative tasks concurrently.
• Advanced proficiency in office administration software, document management systems, and insurance databases.

Professional Attributes

• Demonstrates discretion and integrity in handling confidential documentation and sensitive information.
• Ability to work autonomously in a structured environment and as part of a multidisciplinary team.
• Displays a proactive approach to identifying administrative improvements and maintaining compliance with all procedural requirements.

Company Background
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company's DNA and core values.
Disability Confident Committed
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at HR@josephgallagher.co.uk.

Skills Required