Job Description

Job Purpose
The individual has responsibility for the management of the University's insurance programme supported by the Head of Risk and a shared FTE finance assistant. The individual will also have a key role in the financial control framework and compliance requirements for the University to provide assurance that it is operating as prescribed. This will be achieved through the monitoring of the operating financial control framework and wider University internal controls.
Main Duties and Responsibilities
1. Insurance Management
A significant element of the role involves management of the University Insurance programme which includes:

• Acts as subject matter expert on insurance for the University.

• Ensures the University insurance coverage is appropriate and cost effective.

• Manages insurance renewal programme to ensure completeness, accuracy and timely completeness of insurance coverage requirements.

• Holds regular review meetings with brokers / insurance companies.

• Liaises with brokers on insurance queries or issues and supports insurance requirements (e.g. site visits or additional requests).

• Supports ad hoc requests for additional insurance provision or changes as required by University activities.

• Coordinates claims with insurance companies / brokers and ensures they are resolved in a timely manner.

• Coaches and trains shared finance assistant.

2. Insurance Crisis Management

• Supported by senior finance management, acts as crisis management focal point on insurance requirements and responses.

• Leads response with insurance companies and brokers for any major incidents.

3. Financial Control Framework
The University is implementing an enhanced financial control framework, and the key controls will be tracked for compliance on a university system, Project and Portfolio Management Anywhere (PPMA).
This individual will work with the Head of Risk to roll this out across the University to ensure a standardised approach. Responsibility for ensuring the university internal control framework is operating effectively. The responsibilities include but are not limited to the following: -

• Using PPMA review the assurance provided to support the effective identification of key controls. If non-compliance is detected ensure this is followed up and corrective action identified.

• Annual review of Fraud Risk Assessments.

• Support the Head of Risk with Training across the University to support the internal controls framework. This will involve updates on legislation and training.

• Ensuring that financial policies are documented and reviewed annually to identify any changes required.

• A new finance ERP system is being implemented, and a key aspect will be to ensure the new system has key internal controls in place, as well as identifying metrics to provide assurance that controls are working as prescribed.

• If a fraud is identified, investigate the reason and assess whether internal controls have to be improved.

• Ensure all new legislative requirements around Finance controls and risks, e.g. ECCTA, are appropriately implemented and monitored across the University going forward.

4. Compliance reporting and controls incidents

• Track internal audit recommendations and ensure action dates are on schedule.

• Act as subject matter expert where control issues or concerns are highlighted to advise on improvements or remediations that should be put in place.

Knowledge/Qualifications, Skills, Experience
Knowledge/Qualifications
Essential:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles. Or, Scottish Credit and Qualification Framework level 9,10 or 11 (Ordinary/Honours Degree, Post Graduate Qualification), or equivalent, including being professionally qualified in relevant discipline, with a broad range of professional experience in a management role(s). Candidate must have professional accounting qualification and be able to demonstrate a strong background in internal audit or delivering financial controls improvements.
A2 Excellent working knowledge of Microsoft Excel, Word and PowerPoint.
Desirable:
B1 Knowledge and experience of different types of insurance, insurance renewals and claims management.
B2 Knowledge of Agresso Business World Financial System.
Skills
Essential:
C1 Ability to communicate effectively across the organisation and with external parties where required. The role will require effective written and verbal communication.
C2 Ability to manage and prioritise multiple competing priorities.
C3 Demonstrable customer service skills with the ability to evidence a strategic solution focused approach that is adaptable to the needs of the customer and the continued success of the department.
C4 Able to prioritise workload to deliver to tight deadlines and manage competing demands from various stakeholders.
C5 Self-motivated with the ability to effectively plan, prioritise and organise workload in response to business needs, working effectively under pressure to ensure that competing deadlines are met.
C6 Proven analytical and problem solving capability, with a commitment to continuous improvement. C7 Excellent IT skills with the ability to analyse and manipulate data and present meaningful management information using a range of industry standard and accounting software.
C8 Attention to detail.
C9 Team working skills.
Experience
Essential:
E1 Management experience in Internal or External Audit or delivering significant financial controls improvements.
E2 Experience of financial accounting processes in a complex financial environment either in a similar role or in professional practice.
E3 Experience in handling and analysing large data sets and communicating results.
E4 Demonstrable experience of core accounting processes in a relevant role.
Desirable:
F1 Experience of Insurance management including different types of cover, renewals and claims management.
Terms and Conditions
Salary will be Grade 8, 50,253 - 58,225 per annum.
This post is full time (35 hours per week) and open ended.
Closing date: 25 January 2026.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.
Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Skills Required