Job Description

Vacancy Type
Temporary/Fixed Term
Duration
12 Months
Location
HMP Perth
Pay Band
B
Salary
27,697

Closing Date

23/11/2025, 23:55
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
The Intelligence Administration Assistant will provide comprehensive and effective administration support to the Intelligence Management Unit (IMU). The Intelligence Administration Assistant will compile and communicate information to support the Intelligence Analyst in the compilation of intelligence products as well as providing administrative reports to assist prisoner management meetings.


This is a for a fixed term period of 12 months.



Responsibilities
Maintenance of statistical data for use by the Intelligence Management Unit (IMU).

Input of the following data to Prisoner Records System (PR2) in accordance with SPS Data Input Standards:

Intelligence Reports; Incident Reports; Linked Prisoners (includes research of adverse disclaimers).


Collate, file and communicate responses for authorised External Enquiry Forms to external partners including law enforcement agencies.

Preparation of intelligence and incidents for Prisoner Subject Access Reports in accordance with Data Protection Act 1998 and SPS Policy.

Preparation of intelligence and incidents for Prisoner Subject Access Reports in accordance with Data Protection Act 1998 and SPS Policy.

Any other administrative duties, as directed by the IMU Manager which are necessary to ensure the effective and efficient running of the IMU within the establishment.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements

A minimum of 2 Standard Grades, including English and Mathematics/Arithmetic (at Grade 3 or above) or equivalent qualifications or relevant experience.

Essential

Knowledge, Skills and Experience Requirements

Experience in carrying out administrative duties within a busy office setting.

Essential

Competent and experienced in the use of Microsoft Office packages.

Essential

Ability to handle confidential information in a sensitive and professional manner.

Essential

Behaviour Requirements
Listen & Communicate

Plan & Organise

Relationships & Collaboration
Selection method 1
Interview