Job Description

ScreenSkills is the industry-led skills body for the screen industries - film, television (including children's, unscripted and high-end), VFX, animation and games. We are supporting the continued growth and future innovation across the whole of the UK by investing in the skilled and inclusive workforce who are critical to the global success of the screen sector.

We are supported by industry contributions to our Skills Funds - High-end TV, Film, Animation, Children's TV, Unscripted TV - and Arts Council England to help people get into the industry and progress within it.

Rule Purpose:

The HR Coordinator plays a pivotal role in shaping a positive and efficient employee experience throughout the full employment cycle. As part of the HR team, this role is responsible to maintaining smooth HR processes and delivering high quality administrative support.

This role is ideal for a proactive, resilient, and highly motivated individual who thrives in a collaborative and evolving environment. You will be a key point of contact for HR queries, providing professional support and advice to managers and employees, while also playing a role in improving HR processes.

In this role, it is also expected to support a wide range of HR functions, from recruitment and onboarding to training and payroll administration. To be successful in this role, you will need to be adept using HRIS, have a good working knowledge of UK employment law, be part-qualified/qualified CIPD and have previous HR and office experience.

Key responsibilities:

Recruitment and Onboarding

Submit, track and process recruitment requests from line managers Advertise roles internally, on job boards and via recruitment agencies as needed Track and share applications, support short listing, coordinate interviews Advise managers on contracting freelance, sole trader and self-employed workers and apply IR35 and employment status knowledge to process requests Onboarding and Induction support Send offer of employment email to successful candidates, draft and send employment contracts for e-signature Arrange IT equipment and set up MS ScreenSkills email address/accounts Follow up disability declarations by flagging with the HR Manager any reasonable adjustments and initiating Access-to-Work support Oversee first day, week, month induction timetables Deliver individual and group inductions Initiate and track probation reviews, escalating to HR Manager if/when required Work with HR Manager to review the induction process when required HR Administration & HRIS Management Maintain and update HR records, ensuring accuracy in employee data, contract changes, and leave records. Act as the primary administrator for the HRIS (Cascade), ensuring employee records are accurate and updated regularly. Drafting and sending employment contracts for staff; contract variation letters e-signage Monitor annual leave throughout the year, ensuring staff are using their annual leave Generate HR reports for internal and external stakeholders, including funders. Ensure HR templates and documentation are up to date and aligned with best practices. Support the HR Manager in managing employment relations cases. Raise purchase orders for L&D coaches, freelancers, associates and consultants

The ideal candidate will have the following:

Essential experience:

In depth working knowledge of employment law (including employment status and IR35) Demonstrable experience of privacy, duty of care and discretion as required Sound knowledge of employment law Experience of working to deadlines and providing generalist advice Excellent organisational skills. Experience of following processes that require significant attention to detail ensuring accuracy at all times. Good working knowledge of MS Office Packages. Proven experience of working in a small team with a busy workload. Resilient, calm under pressure with a 'can do' approach Understanding of payroll administration, experience of supporting payroll Strong interpersonal, communication and problem-solving skills Ability to handle multiple tasks simultaneously Flexible & Adaptable Ability to work on own initiative and identify opportunities to improve processes and increase quality

Preferred Experience:

Experience or knowledge of the creative industries
Interview: ASAP

Start Date: Ideally Friday 13th June / Monday 16th June 2025.

ScreenSkills is committed to diversity and equality of opportunity in all aspects of our work. We particularly welcome applications from under-represented groups such as returning parents or carers who are re-entering after a career break, women, people who are LGBTQ+, minority ethnic people, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, from a less advantaged socio-economic background as well as any other under-represented group.

Job Types: Full-time, Temporary, Fixed term contract
Contract length: 3 weeks

Pay: 28,000.00 per year

Benefits:

Company pension Cycle to work scheme Employee discount Health & wellbeing programme Sick pay
Schedule:

Monday to Friday
Application question(s):

What is your earliest availability?
Work Location: Hybrid remote in London EC1V 7DY

Expected start date: 13/06/2025