Job Description

We're Hiring: Interim Office Administrator

We're seeking an organised and proactive Interim Office Administrator to support our team with Maternity cover for a 9 - 12-month period. You'll play a key role in ensuring the smooth running of office operations, handling invoicing, logistics and administrative tasks with accuracy and efficiency.

Established in 1989, we are a trusted provider of high-performance insulation solutions for the Petrochemical, Power Generation and Offshore industries.

Now part of the IPCOM Group, we're strengthening our ambition to become the leading knowledge and solutions provider to our customers and suppliers.

Purpose of the Role

To ensure the smooth running of office operations by managing invoicing, documentation, transport bookings, stock control, and general administrative support. This role is the first point of contact for visitors and enquiries, delivering a professional and welcoming experience.

What You'll Do

Prepare and process customer and supplier invoices using Xero.

Create and manage delivery notes for goods being dispatched.

Arrange transport for collections and deliveries.

Monitor office stock levels and purchase office and factory consumables.

Produce works orders to support production activities.

Handle incoming telephone calls and email enquiries.

Maintain accurate and organised filing systems for all documentation.

Assist with import and export enquiries and related paperwork.

What You'll Bring

High attention to detail and accuracy

A proactive, adaptable approach

Strong communication skills

Excellent organisational and prioritisation skills

Experience of Xero accountancy software (desirable)

How to Apply and the Selection Process

We ask you to send your CV to melissa@ibslgroup.co.uk with the subject 'Interim Office Administrator' or reach out directly to find out more.

If you are shortlisted, you'll receive an invitation to the next stage which may be either a virtual or face-to-face interview, we'll send you all of the details you need.

At ISOPARTNER UK, we're proud to be an equal opportunities employer, dedicated to ensuring every applicant is treated with fairness, respect and equality.

If you require any reasonable adjustments during the application process, please contact us at melissa@ibslgroup.co.uk and we'll be happy to discuss how we can best support you.

We're committed to keeping applicants informed throughout the process. You'll always here from us regarding the outcome of your application if you have been shortlisted and attend an interview. Unfortunately, we're unable to offer feedback at the pre-interview stage.

Job Types: Full-time, Fixed term contract
Contract length: 9-12 months

Work Location: In person