Job Description

Invoice Administrator

Location:

Belfast Head Office

Company:

TOTALIS

Contract:

Permanent

Hours:

40 hours

About TOTALIS

TOTALIS is committed to delivering reliable, customer-focused services. We are looking for a proactive and detail-oriented Invoice Administrator to support our finance and operations teams.

The Role

As an Invoice Administrator, you will be responsible for the accurate processing of invoices and acting as a first point of contact for general helpdesk enquiries. This is a varied role requiring strong organisational skills, attention to detail, and a professional approach to customer service.

Key Responsibilities

Processing supplier and customer invoices accurately and in a timely manner Matching invoices to purchase orders and resolving discrepancies Maintaining accurate financial and administrative records Handling incoming helpdesk calls and emails, logging and responding to queries Escalating issues to the appropriate teams when required Supporting the wider finance and administration teams with ad hoc tasks Ensuring compliance with company procedures and data protection requirements
Skills & Experience

Previous experience in an invoice processing, finance administration, or similar role Confident handling telephone calls and providing professional customer service Strong attention to detail and high levels of accuracy Good organisational and time management skills Comfortable using accounting systems and Microsoft Office (especially Excel) Ability to prioritise workload and work independently A positive, team-focused attitude Good IT literacy
What We Offer

A supportive and collaborative working environment Opportunities to develop administrative and finance skills Competitive salary (dependent on experience) Training opportunities
Job Types: Full-time, Permanent

Pay: 27,000.00 per year

Benefits:

Company events Company pension Free parking On-site parking
Work Location: In person