Job Description

INVOICING AND COMPLIANCE COORDINATOR - PENNINE REFRIGERATION SERVICE LTD- RAF 4020

Pennine Refrigeration Services is a trusted provider of high-quality, turnkey refrigeration solutions, serving commercial and industrial clients across the UK. With decades of experience, we specialise in the design, installation, maintenance, and service support of a wide range of cooling and heat pump applications tailored to specific sector needs.

As a customer-focused business, we pride ourselves on delivering responsive, reliable service with a personal touch. Our dedicated team from skilled field engineers to our expert office support, ensures operational excellence and long-term value for our clients across the UK and overseas.

Role Overview:

We are seeking an organised and detailed Invoicing & Compliance Coordinator to join our growing team at our Leeds office. This is a vital role that bridges finance, compliance, and operational functions, ensuring our invoicing is accurate, timely, and aligned with company and regulatory standards.

You will be responsible for reviewing completed job costings while working with our service coordinator, submitting invoices to clients, coordinating with the group accounts team regarding work in progress, service & maintenance P&L reporting. Additionally, you'll oversee various compliance activities, managing certifications, staff training records, and subcontractor documentation.

Key Responsibilities

Invoicing & Finance:

Review completed job costings and ensured accuracy before invoicing.

Generate and submit invoices to clients within specified timeframes.

Working alongside the existing service team, liaising with the group accounts regarding monthly reports WIP (Work in Progress), service, maintenance & parts P&L.

Contribute to the preparation and review of service, parts, and maintenance profit & loss reports.

Ensure all invoicing aligns with internal deadlines and financial reporting requirements.

Compliance Coordination:

Manage company certifications, including insurance (via the group), construction accreditation, and health & safety requirements.

Maintain records and schedules for office staff and engineer training certifications.

Oversee client plant asset management systems, ensuring records are current and accurate.

Administer subcontractor approval processes, including reviewing qualifying questionnaires and documentation.

Ensure timely renewal and implementation of all required company policies and procedures

Qualifications Skills

Required

:

Previous experience in a finance, invoicing, or compliance coordination role.

Strong attention to detail and accuracy with data entry and financial documentation.

Excellent organisational skills and ability to manage multiple priorities.

Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Strong interpersonal and communication skills, both verbal and written.

Desirable:

Experience in the engineering, construction, or refrigeration industry sectors.

Familiarity with asset management systems or compliance software.

Understanding of certification processes such as health & safety, insurance, and subcontractor onboarding.

Why Join Us?

Be part of a long-established and respected name in the UK refrigeration industry.

Work within a close-knit, supportive team that values professionalism and personal service.

Gain exposure to a wide range of business operations, enhancing your career growth.

Help ensure compliance and operational excellence in a business committed to quality, safety, and sustainability.

Enjoy a dynamic role within a growing, forward-thinking company.

What we offer in return:

A competitive dependant on skills and experience

Full time, permanent contract.

33 days holiday (inclusive of annual, bank/public days)

Access to a contributory company pension scheme

Private Health (Following a successful probationary period)

Health Support Scheme (Following a successful probationary period)

Death in Service Benefit (Following a successful probationary period)

An exciting & rewarding role within company that supports future opportunities and training

Application Process:

Please submit you're CV and written application by email quoting RAF: 4020 outlining what you feel you can offer us in this and/or other similar roles.

To find out more about our Company please visit our company website.

We are an equal opportunity employer.

Thank you, we look forward to receiving your application

Job Types: Full-time, Permanent

Schedule:

Day shift Monday to Friday
Work Location: In person

Reference ID: RAF 4020