Job Description

Job Introduction DACBeachcroft has an exciting opportunity for an experienced and knowledgeable Vendor Specialist to join our IT team on a full-time, permanent, hybrid basis in our Bristol office. The IT Vendor Specialist will be responsible for facilitating and maintaining relationships between the DAC Beachcroft IT department and Key IT vendors & suppliers, as well as ensuring that we are receiving key deliverables and value for money across all service lines from our IT Vendors, the cost of a service provided by a vendor is scrutinised to keep costs low but always ensuring delivery of the service whilst driving innovation. It is also the responsibility of the post holder to build, maintain and strengthen the mutually beneficial Vendor relationship cycle and ensure that we are receiving value for money against any service or product that is delivered to DACBeachcroft IT. (ROI). We are a Disability Confident employer and guarantee to interview anyone with a disability, long term health condition or neurodiversity whose application meets the essential criteria for the role. If this applies to you and you feel you meet the minimum criteria for this vacancy as set out in this advert then please contact recruitment@dacbeachcroft.com in confidence, quoting the reference number for this vacancy in the subject box of your email, and a member of the Recruitment team will be in touch. Main Responsibilities Key Responsibilities:

• Identify and categorise IT\xe2\x80\x99s Key Vendors and create a matrix of spend, importance to business continuity and ROI
• Facilitate and maintain relationships across all IT vendors and IT Supply chain.
• Track Purchase Order & Invoice spend across budget lines ensuring that we do not spend outside of budget guidelines (unless managed) and we are accruing where required. For example, Monitor and record all of Capex, Peripheral, Mobility & Telecoms spend.
• Setup a governance model for each supplier depending on their rating in matrix and hold regular meetings with suppliers and vendors ensuring the relationship is well managed.
• Hold regular meetings with IT Stakeholders (or those IT personnel that are required on a need-to-know basis) ensuring they are informed and updated at all times.
• Work with procurement on the negotiation and implementation of IT Vendor contracts, ensuring adequate notice is given to either vendor or IT personnel of a change in vendor is required.
• Evaluate the existing supplier and keep up-to-date on competitors that may offer a similar / enhanced service.
• Ensuring we are obtaining best price in relation to service and product quality to remain cost effective and efficient and we consider ESG during negotiations

Additional Purchasing Lifecycle Responsibilities:

• Liaising with location SST(s) to provide stock level monitoring and replenishment of hardware
• Maintaining good communication with vendors; advising on product replacement & shortages
• Processing invoices and purchase orders in relation to IT purchasing requests
• Resolution of billing queries from the vendor and from internal IT and/or the business
• Ownership and responsibility of WEEE disposal and DPA compliant destruction of data from hardware assets
• Produce a Monthly spend report to the Head of IT Operations, IT director and a sub-report to those key IT personnel that own the budget line.

General:

• Identify process improvements driving efficiency for tasks the vendor is responsible for.
• Provide exceptional customer service
• Where applicable, ensuring adherence to SLA & OLAs
• Desire to build relationships within the IT group and the wider organisation
• Develop and maintain knowledge and skills and keep up-to-date with new processes, procedures and developments, and, contribute to the knowledge base where applicable.
• Is also willing to take ownership on any other tasks and responsibilities required until complete

The Ideal Candidate

• Proven experience of working in a similar position / role in a professional services environment
• Proven experience in delivering to SLAs and other key performance indicators
• Strong stakeholder management and ability to communicate and influence at all levels
• Excellent ability to deal with situations critically & strategically helping to analyse the merits when dealing with vendors. Thus helping to create more beneficial arrangements with vendors, increasing the value of any agreements being made.
• Strong decision making skills allowing for the individual to asses all possibilities, identifying the most beneficial way forward.
• Good understanding of key financial, budgetary and procurement terms.
• Excellent organisational skills.
• Excellent overall Mathematic skills allowing for accurate forecasting of business calculations.
• Minimum 5+ A \xe2\x80\x93 C GCSE\'s (or equivalent experience)

About The Company We are a leading international legal business with over 2,900 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Milan, Rome, Singapore, Argentina Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Central America, the USA, Australia and Germany. We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK\xe2\x80\x99s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK\xe2\x80\x99s top-12 housebuilders. We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the \xe2\x80\x98Leading Individual\' rankings. Our successes have been recognised by the legal industry and the markets in which we operate. These accolades include two top prizes in the \xe2\x80\x98Excellence in Business Development\xe2\x80\x99 and \xe2\x80\x98Excellence in Technology & Innovation\xe2\x80\x99 categories of the 2020 Law Society Excellence Awards \xe2\x80\x93 the highest accolade for law firms in England & Wales. Our health sector team won the \xe2\x80\x98Crisis Management Team of the Year\xe2\x80\x99 award at the 2020 British Legal Awards for its support to the NHS at the onset of the COVID-19 pandemic, and our Cyber & Data Risk team received the \xe2\x80\x98Business Development Innovation Award\xe2\x80\x99 at the 2020 Legal Innovation Awards, as well as \xe2\x80\x98Cyber Law Firm of the Year\xe2\x80\x99 at the prestigious Insurance Insider Cyber Rankings Awards, for its market-leading suite of digital tools to help our clients prepare for and respond to cyber and data risk crises. Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit www.dacbeachcroft.com. Application Details At DAC Beachcroft, we don\xe2\x80\x99t just accept your differences we celebrate them. From bespoke solutions for our clients, to treating you like an individual. Our strength comes from your diverse ideas and bringing the whole you to work. So if you\xe2\x80\x99re good at what you do, come as you are. We welcome direct applications and are happy to talk flexible working. We also want you to be at your very best. Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application. If this opportunity sounds of interest to you, please make an application and submit your CV. Your application will be dealt with in the strictest of confidence. Note for Recruitment Agencies \xe2\x80\x93 the DAC Beachcroft recruitment team is responsible for managing all current vacancies through direct hiring and referrals wherever possible. We do work with recruitment agencies and where we require external support we will formally release those vacancies to the agencies on our Preferred Supplier List deemed best placed to assist us. Speculative CVs sent by any agency to any DAC Beachcroft employee without a specific request by the recruitment team will not be accepted and with no introduction fee applicable. Our recruitment team can be contacted at recruitment@dacbeachcroft.com