Job Description

Administrator - ITS3 Team

Grade 4 | Full-time | Permanent

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world's leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you'll contribute to ground-breaking research that tackles global challenges from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

About the Department

IT Services provides essential support to all areas of the University, helping to deliver high-quality, secure, and innovative IT systems and services that underpin both academic and administrative work. Within this, the

ITS3 team

(IT Support Staff Services) plays a key role in supporting the wider community of IT staff across the collegiate University, delivering training, events, licensing support, and career development services. We are a small, collaborative, and friendly team who take pride in offering a consistent and responsive service.

An exciting opportunity has arisen for an

Administrator

to join the ITS3 team on a

permanent basis

.

Hybrid working will be available; however, you will be required to work on site in central Oxford at least two days per week, with the expectation of additional on-site presence to support events and team activities as needed.

We welcome applications from individuals seeking part-time work. This role is available at a minimum of

0.6 FTE (3 days per week)

, and working days can be discussed at interview

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:
38 days of annual leave to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous maternity and adoption leave schemes in UK higher education, offering up to 26 weeks of full-pay leave. A commitment to hybrid and flexible working to suit your lifestyle. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

This is an exciting opportunity for someone who enjoys delivering a varied and well-organised administrative service in a role that supports the development of IT professionals across the University. You will play a key part in coordinating a programme of career professional development (CPD), liaising with training providers, and managing communications with delegates. You'll also support the logistics and planning for events including the ICTF conference and supplier activities.

In addition to supporting learning and development, you'll also contribute to the team's operational resilience by taking on shared service responsibilities such as handling licences, raising purchase orders, maintaining accurate records, and monitoring shared mailboxes. You will work closely with the Head of ITS3, the Senior Administrator, and other stakeholders across the University.
This role offers the opportunity to work both independently and collaboratively, developing your administrative skills while contributing to a well-regarded support service in a welcoming and dynamic team.

About You

We are seeking someone who can demonstrate the following:
Experience in an administrative role, with the ability to handle and triage communications effectively. Strong written and verbal communication skills, including confidence liaising with staff and external suppliers. Excellent organisational skills, with the ability to manage tasks independently and maintain attention to detail. Competence using Microsoft Office tools to support administration and improve productivity. A collaborative approach, with a willingness to support colleagues and follow guidance when needed.

Application Process

To apply, please upload:
A covering letter/supporting statement Your CV The details of two referees
The closing date for applications is 12 noon on 18 July 2025.
Interviews will take place on 29 July 2025.