Job Description

Role Overview

We are seeking a highly organised and capable

Personal Assistant / Assistant Design Manager

to work in a close-support role to the Director across multiple high-end residential construction projects.

This is a trusted, hands-on position requiring someone who can manage day-to-day administrative tasks while also assisting with the coordination and management of design and technical information. The successful candidate will attend meetings with the Director, take detailed notes, track actions, and follow up with consultants, contractors, and internal teams.

The role is intentionally structured as a

development pathway

. Candidates with an

interior design or architectural background

will be given the opportunity to progress into a full

Design Management role

once they have gained a thorough understanding of the company's operations, systems, and project workflows.

Key Responsibilities

PA & Executive Support

Manage and respond to emails on behalf of the Director where appropriate Diary management, meeting coordination, and scheduling Prepare agendas, take accurate meeting minutes, and issue action trackers Follow up on actions from meetings and ensure timely responses Carry out ad-hoc tasks and requests from the Director

Design & Project Support

Assist in managing and tracking design information across multiple projects Coordinate drawings, specifications, schedules, and consultant deliverables Maintain document control systems and ensure version accuracy Liaise with architects, interior designers, consultants, and contractors Support design coordination meetings and consultant workshops Assist with submissions, approvals, and information required for construction

Administrative Duties

General project administration and record keeping Preparing basic reports, trackers, and summaries Assisting with procurement and consultant appointments where required
Candidate Requirements

Essential

Background in

Interior Design, Architecture, or a related built environment discipline

Relevant qualification (degree, diploma, or equivalent professional training) Strong organisational and time management skills Excellent written and verbal communication skills Ability to work directly with senior leadership in a confidential and professional manner Comfortable attending meetings and interacting with clients and consultants Proactive, detail-oriented, and able to manage multiple priorities

Desirable

Experience working on high-end residential or commercial projects Familiarity with design and construction documentation Understanding of project workflows from concept to delivery Experience using document management systems Ambition to progress into a Design Manager role
Career Development

This role is ideal for a motivated individual looking to move beyond a traditional PA or junior design role. As project knowledge and operational understanding grow, the position will evolve into an

Assistant Design Manager

, with increased responsibility for design coordination, consultant management, and technical oversight.

What We Offer

Direct exposure to high-value, high-profile construction projects Close mentorship from the Director Clear progression into a design management position Fast-paced, professional environment with real responsibility
Job Type: Full-time

Pay: 29,905.87-40,613.12 per year

Benefits:

Flexitime Work from home
Work Location: In person