Job Description

We operate a collection of lifestyle hotels, aparthotels & serviced apartments across the capital cities of London and Dublin. We are seeking a detail-oriented and organized Junior Finance Assistant to join our finance team. The ideal candidate will be responsible for processing invoices, reconciling supplier accounts, and ensuring timely and accurate payment of expenses. This role requires strong attention to detail, proficiency in accounting software, and the ability to work efficiently.

Key Responsibilities:

As a Junior Financial assistant, you will be responsible for the day-to-day operations impacting Accounts payable, Accounts Receivable, Bank and cash.

Mailbox Management:

Monitor the mailbox daily to ensure timely responses and actions.
Invoice Processing:

Receive, review, and verify invoices for accuracy and appropriate approvals. Process invoices daily in Accounts IQ (AIQ), ensuring accuracy and correctness.
Supplier Management and reconciliation

Maintain and update supplier records, resolve discrepancies, and respond to inquiries regarding payments. Reconcile accounts payable transactions and supplier statements to ensure accuracy.
Reporting and Communication:

Send reports to operations teams to communicate outstanding items such as open purchase orders (POs). Follow up with operations to ensure POs are raised, approved, and receipted by deadlines.
Payment and filing Management:

Prepare bi-monthly payment runs. Post payments to Accounts IQ and allocate them to respective invoices. Maintain organized and up-to-date accounts payable records for audit and reference.
Collaboration

Work closely with procurement, finance, and other departments to streamline payment processes.
Expense Reports:

Process and verify employee expense reports and credit card transactions in compliance with company policies.
Process Improvement:

Support the Accounts Payable process for month-end activities and identify opportunities for efficiency improvements and automation.
System imports

Importing of data to the accounting system while performing accuracy and completion checks
What Do you Need?

To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Ability to organise work, prioritise tasks and work to deadlines. Should have a basic command of Microsoft Excel, with excellent attention to accuracy and detail. Proficiency in English & excellent communication skills Open and Flexible to moving priorities and deadlines. Willingness to work as an overall team member to help ensure continued growth and success of the Group. Studying toward a bachelor's degree in accounting or an approved accountancy qualification, or equivalent relevant experience (preferred). Experience in a hospitality, manufacturing, or service industry is a plus. Knowledge of general ledger coding and financial reporting.
Job Type: Full-time

Pay: Up to 30,000.00 per year

Work authorisation:

United Kingdom (required)
Work Location: In person