Job Description

Junior Payroll & Pension Administrator
IVC Evidensia UK, Keynsham, South West
Discipline: Finance

Junior Payroll & Pension Administrator

At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 20 countries and around 41,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

The Junior Payroll & Pension Administrator plays a vital role in supporting payroll deduction processes and pension scheme management within the organization. This position involves close collaboration with Group Finance to resolve payroll and PAYE balance sheet queries, as well as managing communications and inquiries from Head Office employees and pension scheme members.

You will be responsible for maintaining the pension administration system, liaising with pension providers (such as Scottish Widows), and ensuring the pension scheme complies with auto-enrolment legislation, including re-enrolment every three years. Additionally, you will assist with the smooth integration of new acquisitions into the pension scheme and manage all pension-related communications and contributions in line with payroll deadlines. This role requires attention to detail, excellent communication skills, and a proactive approach to supporting pension administration and compliance.

Key Accountabilities/Responsibilities:

Liaising with the relevant Group Finance regarding payroll deduction, pension control and PAYE balance sheet queries Helping manage the email and phone queries for Head Office employees/pension scheme members Liaising with integration team on acquisition of new surgeries, and the timing and planning on adding the new pension scheme members Maintaining the pension administration system and all communications with our pension provider (Scottish Widows) Sending regular communication to pension scheme members Ensuring the Pension Scheme is fully compliant with auto-enrolment legislation Ensuring that employees are re-enrolled every three years Dealing with all communications with The Pensions Regulator Administering employees opting out of the pension scheme Carrying out all pension contribution changes, ensuring they are in time for payroll deadlines Ensuring the smooth integration of new acquisitions into the IVC pension scheme Handling all employee pension queries ad communications. Any other tasks as directed

Experience/Qualifications:

Previous working payroll knowledge would be an advantage Previous experience of administering a pension scheme Able to work to a high degree of accuracy Excellent IT skills to include strong excel and mathematical skills Confident of dealing with a high-volume workload Clear and confident communication skills Good telephone manner Proven ability to meet deadlines Flexible approach to work with the ability to work effectively as part of a team A strong team ethic Comfortable working within a clinical environment where compassion is a requirement


Following receipt of your application, you will be contacted by one of our experienced hire recruitment team.

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

What We Offer:

At IVC Evidensia we recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do. In addition to a competitive base salary, you will benefit from
Work-life balance 26 days annual leave Cycle to Work scheme Initiatives focused on employee wellbeing Pension Discretionary Bonus Discounted staff pet care Dog Friendly office Free Parking available at Head Office

At IVC Evidensia we are a committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

IVC Evidensia UK
IVC Evidensia, The Chocolate Factory, Keynsham, BS31 2AU, United Kingdom
At IVC Evidensia we are a committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

Any questions before applying?

Speak to Neil Merritt from our recruitment team who would be happy to help you with any questions you have before applying for this role.#

Talent Partner

Neil Merritt

neil.merritt@ivcevidensia.com