Job Description

Job Overview:

The Laboratory Administrator plays a vital role in supporting the daily operational workflow of the laboratory by ensuring the smooth and efficient management of all goods-in processes. This includes receiving, handling, and documenting all deliveries, notifying the team of incoming laboratory samples, and once trained booking in, labelling, and storing samples accurately and in accordance with laboratory procedures.

The role is central to maintaining exceptional organisation across the goods-in area, ensuring accurate sample location and traceability, and coordinating the return of samples when required. The Laboratory Administrator also supports laboratory operations through routine tasks such as basic laboratory testing (where appropriate), washing glassware, and maintaining general housekeeping standards.

Additionally, the role involves ordering non-critical laboratory equipment, test samples, and consumables to support uninterrupted laboratory activity. This position requires strong attention to detail, excellent organisational skills, and the ability to work collaboratively as part of a fast-paced scientific environment.

About us:

Inter Scientific provides innovative analytical and regulatory solutions that enable our clients' products to meet global regulations, directives and standards. Working with organisations of all sizes across the UK, USA, Europe and the Middle East, we deliver a seamless, end-to-end service combining regulatory expertise and laboratory testing to support market access and compliance.

Our Mission

Our mission is to make product compliance and scientific analysis as precise and reliable as possible, empowering our clients to enter global markets with confidence. We combine deep regulatory expertise with high-precision analytical testing, ensuring that every product we assess meets the highest standards of safety, quality and compliance.

By uniting rigorous laboratory science with specialist regulatory knowledge, we provide a single, integrated solution that delivers accuracy, clarity and confidence at every stage. We place our clients at the centre of this process, working collaboratively, communicating transparently and consistently striving to exceed expectations. Scientific excellence and client satisfaction are at the core of everything we do.

Our Commitments & Management System

To support this mission, we operate within a robust Integrated Management System (IMS) aligned with internationally recognised standards. We hold accreditation to ISO 27001 and ISO/IEC 17025 and adhere to Good Manufacturing Practice (GMP) across our operations. We are also committed to minimising our environmental impact through a lab powered by green energy, eco-procurement practices, and strong "reduce, reuse, recycle" principles embedded in our processes.

We are now actively pursuing B-Corp accreditation, reinforcing our commitment to making responsible, ethical and sustainable choices in everything we do.

This includes ensuring that our people are at the heart of all decisions, creating a workplace where employee wellbeing, development and purpose are central to our long-term success.

Our values:

Quality

Embodied in every aspect of our work. Our systems are certified by the British Standards Institute (BSI) and the MHRA to international standards for Quality Management. Our commitment to quality comes from the top of the organisation and is prevalent in every aspect of our work.

Professionalism

Is central to the services we provide to our clients. We work hard to ensure that we provide specialist knowledge, competency, and accountability throughout all of the work we undertake.

Integrity

Our clients trust us with their business. From our stringent laboratory procedures to our submissions to regulatory bodies, our clients have peace of mind knowing that we will do the right thing by them, under all circumstances.

Ethics

Scientific regulatory affairs are underpinned by the ethical approach of the scientists and professionals working in this field. We are committed to upholding moral principles and working with our clients safety and improve public health.

Our people underpin these values and we are committed to making Inter Scientific a fantastic place to work. We aim to retain and employ top talent and develop grassroots, provide opportunities for young people and offering apprenticeships.

What you'll need:

Experience working in a laboratory or technical environment

Understanding of scientific terminology

Ability to support scientists, technicians, or R&D teams

Experience handling lab logistics or compliance tasks

Exceptional communication and interpersonal skills, ability to build strong relationships internally and externally.

Highly organised and detail-oriented

Self-motivated and able to work independently whilst also being a collaborative team player

What you'll get from us:

Competitive salary

Support and guidance from expert colleagues

Hybrid working arrangements in our state-of-the-art, brand-new facility

Eligibility to enrol in the company profit related bonus scheme

Eligibility to enrol in the company health cash plan

Company pension

Responsibilities:

Goods-In Management

Handle all incoming deliveries, ensuring accurate documentation, communication with relevant staff, and proper storage of received items

Sample Arrival Notification

Notify the laboratory team immediately upon arrival of samples and ensure all required information is communicated

Sample Booking, Labelling & Storage (when trained)

Accurately book in, label, and store all samples following laboratory procedures. Ensure full traceability and correct documentation.

Sample Contract Review (when trained)

Ensure the laboratory has all required samples, information, and capacity to conduct testing. Review incoming work against contractual requirements, verify that all necessary documentation is provided, and communicate with the team to confirm resource availability before testing proceeds.

Sample Preparation (when authorised and directed)

Conduct all sample preparation techniques when authorised to do so. Ensure all required documents are completed and filed accordingly

Sample Return Coordination

Arrange and coordinate the safe and timely return of samples to clients or relevant parties

Goods-In Room Organisation & Housekeeping

Maintain high standards of housekeeping and organisation in the goods-in area, ensuring cleanliness and compliance.

Glassware Washing

Clean and maintain laboratory glassware as required, supporting ongoing laboratory workflows when required.

Sample Location & Tracking

Maintain accurate tracking and location records for all samples across the goods-in area.

Basic Laboratory Testing

Support laboratory operations by performing basic tests when required and under guidance

Company accreditation and processes

Comply with all company processes and procedures across Environmental and Quality Management Systems (as well as GMP and GLP where required). Follow all written procedures and methods notifying and recording of any deviations.

Health and Safety

Ensuring a high standard of Health & Safety in the workplace and following all required policies

Record and keeping

Ensure all processes and work are documented appropriately in accordance with procedures and requirements.

Training

Progress through the structured training programs to obtain authorization for all tasks required. Ensuring all training is documented in your own specific training folder.

General

Any other reasonable task as directed by Lab Manager or Directors

Equality Statement:

Inter Scientific is an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their sex; religious belief, race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.

Important Information

STRICTLY NO RECRUITERS

We reserve the right to close this advert at any time.

Due to the large number of applications, we are not able to provide feedback on all applications

Applicants must, at the time of applying, have the correct right to work documentation for the United Kingdom

We conduct anonymous or "blind" reviews of applications or resumes without attaching names or identifiable characteristics

Job Types: Full-time, Permanent

Pay: 18,200.00-25,396.80 per year

Benefits:

Additional leave Company events Free parking Health & wellbeing programme Sick pay
Work Location: In person