Job Description

Lead Contract Administrator

Offer ID:

76200

Job:

Support Functions / Admin Support

Contract type:

Lead Contract Administrator

Schedule:

Full-Time

Country:

United Kingdom
Equans is a renowned energies & services contractor and a proud member of the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide.





We currently have an exciting opportunity for a Lead Contract Administrator to join our facilities team at the National Archives site in Kew, Richmond. This is a permanent full-time position working 40 hours per week, from 08.00 to 17.00, Mon-Fri.

The role:

Reporting to the Contract Manager Responsible for day-to-day oversight of Contract Performance and improvements through the operation of the CAFM system, the Service Desk and administration function associated with The National Archives contract Ensure that all services are measured and reported consistently to the required standard and that they meet the specific requirements of the FM Contract and our clients Deliver the helpdesk function required, and help drive best practice to receive calls, logging on the FM support system, feeding through to operational staff and reporting back to the end user/customers. Meeting SLAs and KPIs Deliver the financial process for the contract; this includes but is not limited to, raising and receipting purchase orders / raising of quoted works / resolving purchase ledger queries / liaising with subcontractors to ensure deliveries are met Balance the day-to-day oversight of multiple service streams (CAFM system, Service Desk, and administration) while ensuring all services meet contractual obligations. Manage and interpret large volumes of performance data to provide accurate, timely, and meaningful reports Ensure compliance with both client-specific requirements and wider FM contract standards under tight deadlines. Co-ordinate across different teams and stakeholders to resolve issues quickly while maintaining service quality. Working 40 hours per week from 08:00 to 17:00, Monday to Friday

The person:

Previous administration experience is essential Knowledge of Maximo (or another CAFM system) is highly desirable Excellent communication skills, both oral and written Excellent knowledge of Health & Safety legislation Able to carry out task related risk assessments Ability to prepare and plan for internal and external auditing Able to work as part of a team and autonomously Must have good IT skills (able to use Microsoft Office and management systems) Well organised and able to prioritise workload Ability to multi-task in a busy work environment

Our excellent benefits package includes:

Generous holiday allowance Company share scheme 2 paid volunteering days a year Cycle to work scheme Season ticket loan Employee assistance programme

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.





In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.





EQUANS' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.





EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.





At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, Veterans & Reservists, Green Network, YPN (Young Professionals Network) and our Disability Network.





For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.





The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

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Place:

Workplace : Kew, Richmond Kew United Kingdom

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