Job Description

Job Introduction

About Us

Everyone at Dormston has a pivotal role to play in creating a vibrant and dynamic school. We have high aspirations for pupils and staff alike and believe that if you try hard; the sky is the limit. We believe in the 5 Core Values of Effort, Knowledge, Respect, Responsibility and Resilience. Our school culture is caring and positive and ensures that everyone is supported and encouraged. We are very aware that happy staff make a happy school and therefore we nurture talent that inspires, motivates and ignites young minds.

The Role

Lead Pastoral Administrator

Salary: Grade 5 Points 7 - 11 (35 hours a week, Monday - Friday, 7.45am - 3.15pm)
Term Time Only (38 Weeks)
(20,354.80 - 22,186.67 Dependent on Level of Service) - *Actual Salary
Location: Dormston School, Mill Bank, Dudley, West Midlands, DY3 1SN

As the Lead Pastoral Administrator, you will be at the heart of our pastoral care system. Working closely with Heads of Year, the Senior Leadership Team, and our Safeguarding and Inclusion teams, you will provide crucial administrative support that ensures the smooth running of our student welfare services.

Your responsibilities will include:managing and maintaining pastoral records, student files, and safeguarding logs; coordinating communications with families regarding pastoral matters; supporting behaviour tracking systems, attendance follow-ups, and intervention logs; scheduling meetings, preparing reports, and taking minutes for key pastoral meetings; acting as a liaison between students, parents, and staff to facilitate timely and effective support.

We are looking for someone who is:highly organised with excellent attention to detail; compassionate, discreet, and resilient when dealing with sensitive issues; skilled in Microsoft Office and confident with school MIS systems (e.g., Go4Schools/SIMS/Arbor); experienced in an educational or safeguarding setting (preferred); calm under pressure and passionate about student wellbeing.

CLOSING DATE: Sunday 1st June 2025 at Midnight.

Please call the school should you wish to arrange a visit. Alternatively, for an informal discussion please contact Mrs Karen Otton on 01384 816400.

Dormston School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Please note that this post is subject to Enhanced DBS Clearance and qualification checks.

Key Requirements

Working towards or gained NVQ Level 3.

Skills & Experience

Experience of administrative/clerical work.
Good Numeracy and Literacy Skills.
Confident use of Microsoft Word and Excel.
Experience of school MIS desirable.
Previous experience of managing others.

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.


All applicants must be able to provide documentation to prove their right to work in the UK.


Please note: Dudley MBC does not currently offer sponsorship for candidates without the Right to Work in the UK.


Effective from September 2022, KCSIE states as part of the shortlisting process schools and colleges should consider carrying out on-line searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an on-line check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior to or at interview.


N.B., We reserve the right to close this vacancy prior to the advertised date should we receive a large number of applications.


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