Job Description

What we will offer:

If you require this document in an accessible format (e.g. large print), please contact hr.recruitment@shlegal.com.


We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect:

A competitive salary and a host of family friendly policies Life assurance, private health and dental care for you and your family A range of flexible benefits including gym discount and retail vouchers Tech, cycle and electric car schemes We support the causes you care about by giving you one day per year off to volunteer with any charity that you are involved with outside of work A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects. Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process. We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

Team Structure:

The firm is comprised of seven main practice areas: corporate; commercial litigation; employment pensions, immigration & private wealth; finance; real estate & projects; and marine, trade and offshore. The global Legal Administrative Support team provides direct support to our practice groups via five main service teams:
Executive Assistant Team Leaders ("TLs") who manage department admin and their legal admin teams; Executive Assistants ("EAs") working with our partners and managing associates; Administrative Assistants ("AAs") working within our practice groups primarily supporting our associates; Team Administrator ("TA") Hub, our centralised admin support team comprised of our TAs; and Offsite document production centre, a managed service provided by Williams Lee.

Main Responsibilities:
Deputise for the Head of Legal Administration Services in times of absence. Work alongside the Head of Legal Administration Services to design, deliver and drive the Legal Admin Strategy. Review market trends for team structures to include understanding new roles and responsibilities and how these might be adopted/adapted for Stephenson Harwood, with particular reference to practice manager and practice group support roles. Lead the monthly team leader meetings, preparing agendas and ensuring actions are followed up. Working with the TLs to determine, develop, implement and document best practice processes through regular review to ensure the team is operating as effectively as possible. Identify service improvements, consulting with key stakeholders to resolve issues and facilitate continuous improvement. Promoting a high-performance culture, ensuring consistency in performance; recognising and rewarding high achievers; dealing with under-performance promptly and effectively; implementing formal capability and disciplinary procedures where appropriate. Leading the annual review process, assisting with talent mapping and objective setting, identifying training needs and creating a training and development programme. Maintain and update team skills matrix documentation. Identify and maintain appropriate level of resource to align with business growth, ensuring the needs of the practice groups are met with the appropriate resource levels. Producing business cases for new headcounts. Assist EA team leaders and HR with recruitment selection and interviewing. Work with local college to manage our apprenticeship programme. Adhere to the firm's risk and compliance policies and procedures and raise any issues or queries promptly with the relevant Partner and/or Risk and Compliance team. Being a strong, positive role model and leader for the wider Legal Administrative Support team. Ensure Head of Legal Administration Support Services is regularly updated on areas of concern, issues, solutions, and other key information.
Attributes/Skills Required:

Strong personal branding, supporting the firm's values at all times. Highly motivated and equipped with the ability to motivate and inspire team members. Excellent communication and inter-personal skills (both oral and written). Capable of working autonomously but also operating within a team environment. Strong time management and prioritisation skills. Proven persuasion, influencing and negotiation skills to include managing conflict. Facilitate problem solving and collaboration. Previous legal service supervisory experience. Advanced knowledge of all legal software systems.

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.
About the Firm:

Stephenson Harwood is an international law firm, and we're committed to creating 'positive partnerships' with our clients. We represent listed and private companies, institutions and individuals, building lasting relationships to help them succeed in a complex andever-changing world.

Our focus is on five core sectors: Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade.

With more than 1,400 people, including 210+ partners, across eight offices in Europe, the Middle East and Asia, we combine deep legal capabilities and broad commercial expertise. We have also forged close ties with high quality law firms around the world, blending local knowledge with global savvy for clients in over 100 countries.

We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our brand strengths:

GO FAR, GO TOGETHER

EXPERTS IN MORE THAN LAW

CAN DO PERSONALITIES

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ALWAYS READY