Job Description

We are seeking an experienced and highly motivated Legal Administrator to support the Real Estate team in Edinburgh. You will also be required to provide support to other teams including Dispute Resolution, Corporate and Environmental, Waste and Renewables as required from time to time and to cover other Legal Administrators' holidays and provide support during peak capacity.



Role Responsibilities:


Typing of correspondence and documents (including dealing with digital dictation and manuscript amendments); Running legal comparisons; Drafting and where appropriate sending letters, faxes and emails; Scanning, photocopying and engrossment of documents; Handling confidential information; Partner diary management and meeting bookings; Partner travel bookings; Dealing with clients in person and on the telephone; Preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners; Delivery and collection of documents; Preparation of forms and administration of title deeds and wallets; Travel between offices as and when required.


Assistance with the setting up and maintenance of systems and data resources for the administration of legal procedures, to include:


Managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required); Completing cash entry forms; Preparation of forms for new clients/matters; Client verification procedures; Creation of new matters in iManage filing of documents in Worksite document management system; Other responsibilities as and when new processes and systems are implemented by the Firm.


Specific Requirements:


Demonstrated experience of working as a legal administrator within a legal environment in the production of relevant documents; Communication skills that demonstrate professional conduct with clients, partners and employees; Audio and copy typing speed of at least 60wpm; Comfortable with use of email communication; Working knowledge and confidence in using office equipment such as photocopiers, scanners, etc; Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee; Pleasant telephone manner and ability to field telephone call and assist clients with their queries.


If you are a successful candidate you will also be able to manage priorities and your time, be supportive and helpful in your approach to people both externally and internally, be a team player and be willing to undertake other duties within the office when required. If you have the skills and experiences described above and are interested in this great opportunity, please send your CV to recruitment@wjm.co.uk quoting reference RE/05/25.