Job Description

: Legal Executive Assistant at W8 Advisory

Location

: Hybrid (At least one day per week in the office in Kensington, London)

Schedule

: Part-time, 5 days per week (with flexibility)

Salary

: To be discussed, dependant on experience.

Summary of Role

W8 Advisory is seeking a proactive, organised, and detail-oriented Executive Assistant to support the team with a variety of administrative and operational tasks. This role will involve handling both client-facing duties and internal operations, including managing KYC (Know Your Customer) and compliance tasks. The ideal candidate will have strong interpersonal skills, experience in a fast-paced environment, and a commitment to maintaining professionalism. This is a part-time position with the possibility of flexible hours, though the candidate must be available on Mondays for key tasks and meetings.

Main Responsibilities

Administrative Support

: Provide executive-level support, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Legal Documentation

: Prepare, file, and organise legal documents, including Companies House and Land Registry filings, ensuring compliance with relevant regulations and procedures.

KYC & Compliance

: Assist with client onboarding, conduct KYC checks, and ensure compliance with regulatory standards.

Client-Facing Tasks

: Serve as a point of contact for clients, manage client communications, and maintain strong, professional relationships.

Document Preparation

: Prepare and proofread letters, documents, and contracts, ensuring accuracy and correct legal terminology.

Research & Analysis

: Conduct legal and business research as required, summarising findings and providing actionable insights.

Meeting Coordination

: Organise and attend internal and external meetings, taking minutes and ensuring follow-up actions are implemented.

Newsletter Compilation

: Compile information for W8 Advisory newsletters to clients and stakeholders, including creating the email content and sending the newsletters.

Ad Hoc Support

: Provide support to the senior management team with various projects and administrative tasks as needed.

Key Skills & Qualifications

Previous Legal Experience

: Prior experience as a legal assistant or paralegal, with the ability to handle legal administrative tasks, including filing legal documents and dealing with legal terminology.

Legal Knowledge

: Experience in filing legal documents such as Companies House and Land Registry filings, and understanding of KYC and compliance procedures.

Excellent Communication Skills

: Strong verbal and written communication skills, with the ability to interact professionally with clients and internal teams.

Attention to Detail

: Meticulous in proofreading documents, managing data, and ensuring accuracy in all tasks.

Time Management

: Ability to manage multiple tasks effectively, prioritise responsibilities, and meet deadlines.

Client-Facing Experience

: Demonstrated experience in interacting with clients and handling client queries professionally.

Digital Software Knowledge

: Proficient with a range of digital tools and software relevant to the role, including document management systems and legal databases.

Professionalism

: A high level of professionalism when working with colleagues, clients, and external partners.

Organisational Skills

: Ability to manage various administrative tasks and maintain an organised workflow.

Flexibility

: Adaptable to changing priorities and able to work independently in a hybrid work environment.

Additional Desired Skills

Previous experience with KYC, compliance, and regulatory documentation. Strong interpersonal and client relationship-building skills. Knowledge of civil litigation practices and legal procedures is a plus but not mandatory.

About us

W8 Advisory is a unique wealth management firm established to cater to the needs of high-net-worth African entrepreneurs and their families. We aim to serve the complex and unique needs of our clients through our integrated services.

We intimately understand the needs of our clients and the importance of strategic wealth planning. Our strong principles and values as an independent wealth management firm ensures that we provide clients with a seamless service, in alignment with their financial and business interests

Job Type: Part-time

Pay: 140.00-180.00 per day

Application question(s):

Do you have experience conducting KYC (Know Your Customer) checks and handling compliance or regulatory documentation? Do you have experience providing executive-level administrative support, particularly with tasks like calendar management and travel booking? Are you able to work on-site in Kensington, London at least one day per week, specifically on Fridays? Are you confident drafting, proofreading, and managing formal legal or business documents?
Work Location: Hybrid remote in London W8 4SG

Application deadline: 07/08/2025