Job Description

Are you looking to work in a prestigious law firm with a rich history and a reputation for excellence? Join Biscoes, an award-winning firm providing exceptional legal services to clients across Hampshire and the Isle of Wight. If you're passionate about delivering excellent client service and eager to work in a dynamic and rewarding environment, we want to hear from you.

Role: Legal Secretary / Assistant

Department: Residential Property

Hours: 35 per week, 9am - 5pm, Monday to Friday

We are currently seeking an experienced Legal Secretary/Assistant to join our expanding Residential Property team. You will directly support one of our conveyancers, providing comprehensive support to enable them to operate at optimum efficiency. This role is full-time and office-based in our Lake House (Port Solent) office.

Role Responsibilities

As a Legal Secretary/Assistant you will be responsible for delivering our mission of Great Service, Every Client, Every Time by taking a professional, client-first approach to every case. You will be expected to use a high degree of self-management and initiative to effectively carry out administrative duties in accordance with company procedures and quality standards. Responsibilities include but are not limited to:

Prepare correspondence and documents using audio typing, word processing or digital dictation methods. Administer filing systems, including daily filing and the opening, closing, storage and retrieval of client files, in accordance with company procedures. Attend clients, both in person and on the telephone, in a professional and friendly manner in keeping with the firm's standards for client care. Make appointments, arrange meetings and maintain an up-to-date diary for the fee earner. Prepare mail and enclosures for dispatch to arrange for all copying to be done. Ensure the confidentiality of all practice and client documentation and information. In liaison with the Accounts Department, have overall responsibility for credit control on own matters and to achieve agreed levels of billing and time recording. In liaison with your Head of Department and other directors, to be active in promoting the services of the firm, its image, social/community standing and ethos. Provide support to other colleagues and provide guidance to junior and temporary secretaries as required. Undertake training and professional development as required.

Job Requirements

Our ideal candidate will have proven experience and take a professional, client-first approach. They will possess sound knowledge and administrative expertise in the field, exceptional attention to detail, and the ability to communicate in a friendly, professional, and confidential manner. The role will suit those with a positive and flexible approach and the ability to remain calm under pressure, projecting the image and ethos of the firm at all times.

Whilst character is important to us, we do require a certain level of experience and qualification to succeed in this role. These are:

Minimum of 1 year's experience as a legal secretary/assistant in a residential property team or comparable role.
Please be aware all roles require the right to work in the United Kingdom, sponsorship of such right will not be provided. The successful candidate will also require a satisfactory DBS check.

Inclusive Recruitment & Accessibility

We offer all applicants who meet the qualifying criteria for one of the specified categories an interview if they meet the minimum criteria for the role. The qualifying criteria to be considered under one of our guaranteed interview schemes are:

Disabled: In accordance with the Equality Act 2010, a disabled person is defined as an individual with a physical or mental impairment that has a substantial and long-term negative effect on their ability to do normal daily activities. This category includes individuals with physical disabilities, mental health conditions, sensory impairments, learning disabilities, and other health conditions. Armed Forces Community: This category includes individuals who are currently serving in the armed forces or those who have previously served. Care Leaver: This category includes young people who have left local authority care, up to the age of 25.
If you are eligible for a guaranteed interview through one of these schemes, please make this known to us during the application process.

We will provide reasonable adjustments throughout our recruitment process where requested and we'll always endeavour to be as accommodating as possible. If you would like to discuss any specific requirements, please contact our HR department at HR@Biscoes-Law.co.uk

Why Join Biscoes?

Comprehensive Benefits: We offer a range of benefits including enhanced maternity & paternity pay, a health cash plan, employee assistance programme (EAP), a discounts platform and a range of salary sacrifice schemes from bikes to electric vehicles. Colleagues also have access to free and discounted legal services. Work-Life Balance: At Biscoes, we understand the importance of work-life balance. While we take our work seriously, we also value the well-being and happiness of our employees. We offer flexible work arrangements and a self-managed time off policy to help you maintain a healthy balance between your professional and personal life. Professional Development: We believe in investing in our people. At Biscoes, you'll have access to comprehensive training resources and ongoing support to help you excel in your role and advance your career. Whether you are a fee-earner or a member of support staff, we invest in you to reach your full potential. Our Culture: We empower our team members to deliver exceptional service by fostering a culture of collaboration, innovation, and continuous improvement. You'll have the opportunity to work closely with colleagues across various practice areas, leveraging their expertise and insights to achieve the best outcomes for our clients. Exceptional Reputation: As a long-serving institution, Biscoes has built a solid foundation of trust and respect within the community and beyond. Joining our team means becoming a part of this esteemed legacy and contributing to our continued success.
Job Types: Full-time, Permanent

Pay: From 23,500.00 per year

Benefits:

Bereavement leave Company events Company pension Employee discount Financial planning services Free parking Health & wellbeing programme On-site parking Paid volunteer time Referral programme Sick pay Transport links Unlimited paid holidays
Ability to commute/relocate:

Portsmouth PO6 4TY: reliably commute or plan to relocate before starting work (required)
Experience:

applicable legal secretary/assistant: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person