Job Description

Your Future At Higgs

Job title

Secretary

Department

Legal Services

Our Purpose

To forge long-term relationships that have a positive impact on our people, our clients, our business partners, and our community.

Our Commitment to Our People

We do not think there is a magic formula to the Higgs culture. The key is to listen to and respect our people. If we take care of our people and our people take care of our clients, then everything we want as a firm will take care of itself. We are friendly and open to new ideas.

Our Core Values

Higgs core values are "CLEAR" - Care, Legacy, Excellence, Authenticity, Relationships

Role Purpose

Our Secretaries work collectively as a centralised resource within the Legal Services Department. The team provide a comprehensive level of support to our lawyers across all departments. We aspire to deliver technically superior service. We will ensure that our people have the knowledge and skills to achieve at the highest level.

Key Responsibilities

Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise E-filing, hard copy filing and file maintenance Typing letters, emails and file notes as dictated by our fee earners Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents Preparing bundles Liaise with the PA team as and when required Support fee earners with file opening process Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner Liaise with other Secretaries to share tasks and discuss deadlines Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

Person Specification

The criteria below will be assessed via application (A), interview (I), Test (T), or multiple (A/I/T).

Essential Criteria

Communicates clearly and professionally, adapting style to suit the recipient and purpose. (A/I) Owns deadlines and workload with calm assertiveness and drives solutions with resilience and positivity. (A/I) Shows a positive and flexible approach to teamwork, contributing to shared goals. (A/I) Demonstrates a commitment to delivering high-quality services that meets the needs of stakeholders and upholds the firm's policy, procedures and standards (A/I) Understands how their work supports the team and contributes to the firm's wider objectives. (A/I) Shows a clear understanding of financial hygiene and contributes to achieving team and individual performance goals. (A/I) Familiarity with secretarial processes such as audio/digital dictation and document production (A/I/T)

Desirable Criteria

May have experience working in a Legal, professional environment, or similarly structured office environment. (A/I) Previous experience of working with case management systems and electronic filing systems. (A/I)

Technical Know How

Proficient in using Microsoft 365 applications to organise tasks, manage time effectively and support collaborative working (essential). (A/I/T) Uses resources and new technologies effectively. (essential) (A/I) Accurate typing speed of at least 60 words per minute (A/I)

What We Offer You

We offer more than just a job. Our benefits reflect our commitment to your development, wellbeing and work-life balance. Click here to discover more.



Higgs offers hybrid working wherever possible. Our Higgs' Best FIT (flexible, inclusive, together) principles are designed to ensure that people can complete their best work from the most appropriate location. If you are looking to work flexibly then let us know and we will do what we can to accommodate your request.



We also encourage a 'dress for your diary' approach which means dressing in a manner appropriate for your schedule or the specific appointments you have on any given day.

Equal Opportunities

Higgs LLP is proud to be a signatory of The Law Society's Diversity, Inclusion Charter and a Disability Confident Committed Employer. These commitments reflect our dedication to building a workplace that is inclusive, accessible, and welcoming to all. We actively encourage applications from individuals of all backgrounds, experiences, and identities.



As part of our Disability Confident commitment, we offer a guaranteed interview to disabled applicants who meet the essential criteria for the role and choose to opt into the Disability Confident Interview Scheme.



We are also committed to ensuring that all applicants can fully participate in the recruitment process. If you require any reasonable adjustments, please let us know by contacting us at recruitment@higgsllp.co.uk



We recognise that inclusion is an ongoing journey, and we regularly review and publish our diversity data, which can be accessed here.

People Driven. Legal Excellence.