Job Description

The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones, greeting visitors and communicating with solicitors, clients and court personnel.

Duties

File, organise and scan legal documents Time Record Keep records up to date using Practice Management System Filing documents on files where necessary Schedule court depositions, hearings and other meetings Arrange appointments for Clients Assist Fee Earners with compliance of files Answer telephone Scan post to the system and send to Fee Earners Downloading of audio recordings Prepare post to be sent Transcribe and proofread legal documents Type legal documents Prepare court forms Preparation of Court Bundles Make travel arrangements for solicitors File documents with the court ahead of deadlines Assisting in drafting and preparing legal documents, forms, and bundles

Qualifications & Training

OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree. Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA) City & Guilds/Cilex Level 3 Certificate for Legal Secretaries 3 A Levels

Experience

Working in a fast-paced environment

Skills, Qualities & Attitude

Communication skills:

You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential.

Written communication skills:

excellent spelling and grammar. A high level of written English

Attention to detail:

high level of accuracy when preparing legal documents or filling out forms and statements.

Organisational skills:

These are important for managing lawyers' diaries and your own work schedule.

IT skills:

Most work is carried out electronically.

Teamwork:

able to work with clients, lawyers, and other legal secretaries

Strong sense of discretion

Courteous and professional demeanour

Knowledge

Legal terminology, regulations and court system MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc
Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.

Job Type: Full-time

Pay: 25,500.00 per year

Benefits:

Company pension
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Kidwells Solicitors Legal Secretary | Bristol