Job Description

Legal Secretary - Private Client Department
Ashford, Kent
Salary depending upon experience
Are you an organised, proactive, and approachable Legal Secretary looking to develop your career within a welcoming and well-established Private Client team? We are seeking a dedicated individual with experience in Wills, Probate, Trusts, and Lasting Powers of Attorney to support our fee-earners and deliver an exceptional standard of service to our clients.
About the Role
This is a busy and varied position that requires a confident communicator with excellent attention to detail. You will play a key role in supporting the smooth running of the department by providing high-quality secretarial and administrative assistance.
Key Responsibilities
Preparing, amending, and formatting legal documents including Wills, LPAs, Probate forms, and correspondence
Audio and copy typing using digital dictation
Managing fee-earners' diaries, scheduling appointments, and organising meetings
Handling incoming telephone calls and enquiries with professionalism and empathy
Opening, closing, and maintaining client files in line with compliance requirements
Liaising with clients, beneficiaries, solicitors, and external organisations
Assisting with file management, billing preparation, and general administrative tasks
About You
We are looking for someone who is:
Experienced in a Private Client department (Wills, Probate, LPA work essential)
Confident dealing with sensitive client matters with discretion and compassion
Highly organised with excellent time-management skills
Accurate, with strong attention to detail and a proactive approach
Able to work independently as well as part of a wider team
Professional, friendly, and committed to delivering outstanding client care
Proficient in Microsoft Office and comfortable with case management systems
What We Offer
A supportive and collaborative team environment
Opportunities for professional development and career progression
Competitive salary and benefits package
A modern, well-structured workplace with excellent administrative support
How to Apply
If you are enthusiastic, motivated, and ready for your next challenge, we would love to hear from you.
Please submit your CV and, if applicable, a short covering note explaining your relevant experience and interest in the role.

Skills Required