Job Description

This role is for a proactive and highly competent Legal Secretary who can operate successfully in a pressurised and fast-paced environment, to provide client and business focussed secretarial and administrative support to a team of Associates. The individual will need to be able to adapt to different working styles of Associates. It will include providing high-level and flexible organisational support and working collaboratively with the team of EAs and Legal Secretaries.


Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.


What sort of work?


Legal Secretary


Experience of providing a first-class legal secretarial service to a busy team within a professional environment Build and maintain effective working relationships with the Senior Associates, Associates, Trainees, Secretarial Team Leader, the wider secretarial services function, the practice areas and other support departments Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm Proactively and accurately monitor/oversee inboxes on team's behalf, during absence, as agreed with (e.g. Associates) Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes) Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences Respond to tasks promptly and manage deadlines, to ensure expectations are managed Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team Manage/co-ordinate billing and compliance processes on behalf of team, to include taking a lead role in the creation of bills, working closely with, and supporting our billing team and compliance team where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements Ensure expense claims are submitted in a timely manner Use initiative and actively identify and resolve issues when they arise Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support
Other skills required


Eager to develop within role and enhance skills including anticipating needs and thinking ahead Proactive approach with an ability to understand and interpret what the team needs Enthusiasm and resilience to cope with a busy role Good organisation and prioritisation skills, working to deadlines Diplomatic, with good judgement Flexible with a positive and committed attitude Ability to communicate clearly and concisely Organised manner with ability to prioritise workload and deliver to deadlines Motivated and pro-active with a 'can-do' approach Client service focus Team player with the ability to interact and build relationships with people at all levels Calm and efficient under pressure Punctual, flexible and responsive approach to work Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm.

Key contact
Harleen Grewal


harleen.grewal@forsters.co.uk