Job Description

Lettings Accounts Administrator - Accounts Department

Location

: On-site

Job Type

: Full-time, Permanent

Salary

: Up to 25,000 per annum

Additional Pay

: Performance Bonus

Benefits

: Health & Wellbeing Programme

Overview

We are seeking a highly organised, detail-oriented, and logical Lettings Accounts Administrator to join our Accounts Department. The ideal candidate will have a strong accounting mindset, an appetite for learning, and a genuine interest in financial processes within the Lettings and Property Management industry.

This role involves managing client accounts payable and receivable, performing daily reconciliations, and supporting the wider team in delivering accurate, efficient, and compliant financial operations. A proactive approach and excellent problem-solving abilities are essential.

Key ResponsibilitiesCore Accounting Duties

Perform daily bank reconciliations across all company lettings accounts and cashbooks. Upload rent payments and supplier invoices onto CFP Winman daily. Process payment requests including landlord refunds and tenancy deposit releases. Issue and reissue client invoices, credit notes, and service charge demands. Prepare and maintain weekly and monthly Debtors Reports; follow up on overdue accounts and liaise with landlords for resolution. Support preparation of journal entries and ensure accurate month-end reporting in collaboration with the finance team.

Client & Interdepartmental Liaison

Be the primary point of contact for accounts-related landlord and tenant queries via email and telephone. Collaborate with Property Managers and other departments to ensure consistent financial and administrative processes. Support block management invoicing and service charge collection.

Administrative Support

Maintain accurate and up-to-date filing systems (digital and physical). Assist in preparing financial reports and documentation for internal and external use. Schedule and coordinate finance-related meetings as needed.

Skills & Experience RequiredEssential

Minimum of 2 years' experience in a bookkeeping or accounting role. At least 1 year's experience in client accounting or lettings accounts administration. Excellent numerical accuracy and attention to detail. Strong proficiency in Excel, including formulas and spreadsheet creation. Excellent time-management and organisational skills. Proven ability to work both independently and collaboratively. Logical thinker with a problem-solving mindset and willingness to learn.

Preferred

Working knowledge of CFP Winman and/or Vebra Alto. Experience using Xero accounting software. Familiarity with lettings/property management finance operations. Multilingual candidates are highly encouraged to apply.

Person Specification

Logical, meticulous, and solution-oriented. Enthusiastic about accounting processes and system improvement. Able to handle multiple tasks under pressure with calm efficiency. Clear communicator, both verbally and in writing. Eager to learn and develop professionally within the role.
Job Types: Full-time, Permanent

Pay: 22,880.00-25,500.00 per year

Benefits:

Health & wellbeing programme
Schedule:

Monday to Friday No weekends
Work Location: In person

Reference ID: Lettings Admin - Accounts